Uploads to Share Links

Share Link visitors can upload as well as download. You can configure the link itself to accept uploads, or you can associate a separate Inbox with the link.

Allowing Uploads to a Link

For bi-directional sharing, such as a virtual data room used by external contractors on a project, set your link to allow both uploads and downloads. You can also allow full access to the link contents when it's appropriate for visitors to remove items from the link.

When you are collecting uploads for a limited period of time, such as completed scholarship applications, use an upload-only link, usually paired with a registration form.

Associating an Inbox

When you want a user to download and upload, but you want the uploaded files placed in a folder separate from the link, associate your Share Link with an Inbox.

The same pattern works when you want a user to download a file, edit it, and upload the changed version without changing the source document on your site. Use a download-only Share Link associated with an Inbox.

When you want visitors to upload files but not folders, configure an Inbox to block folder uploads instead of using a Share Link.

Organizing Uploads Into Subfolders

Accepting uploads from multiple people usually requires keeping track of which files came from which submitter. When your link supports uploading, you can configure it to automatically organize uploads into distinct subfolders.

When automatic organization is disabled, files are commingled into one folder, and uploads with duplicate names are automatically renamed.

When automatic organization is enabled, you can specify a template for naming the subfolders. The template accepts placeholders for any registration fields collected (including fields from a custom form) and the uploader's IP address. Without a template, subfolders are named from the registration details the uploader provided. When there is no registration information, subfolders are given a generic, numbered "Submission" name (Submission 1, Submission 2, and so on).

Uploader Receipt Emails

When your Share Link allows uploads, you can enable an email receipt of the uploaded files. This sends an email summary of what was uploaded to the web visitor, along with any captured registration information.

Receipt emails give submitters confirmation of exactly which files they uploaded.

Site administrators configure the site-wide behavior for uploader receipts. The site can enable receipts for all Share Links, disable them for all Share Links, or let the user who creates each link decide.

When your site's settings allow Share Link visitors to edit documents directly in the browser, those edits do not trigger uploader receipt emails. The integrated editor overwrites files frequently as they are edited, and sending a receipt for every overwrite would produce a flood of mail.

Folder Behaviors

Folder settings that affect uploads also apply to files uploaded through a Share Link on that folder.

When a folder limits the file extensions that can be uploaded, Share Link visitors cannot upload blocked extensions. The same applies to regular expression limits on upload filenames.

When folder settings automatically rename uploaded files, the rename applies to files uploaded through Share Links as well. Receipt emails sent to uploaders will reflect the renamed files, not the original filenames.