Files & Folders
There are two ways to upload files using the Files.com interface, either by clicking the Upload button, or by dragging and dropping files directly into the web interface.
To begin an upload, use the Upload button.
A dialog will appear prompting you to select one or more files to upload. To select a file, move the cursor over the file, then click it. To select multiple files, hold down the Command (⌘) key if on a Mac, or the Ctrl key if on a PC, then click on each file. You can also select one or more folders to upload.
During an upload, the Files.com interface will display the upload progress for all files currently being uploaded. The file progress display also shows file sizes, upload speed and allows you to cancel ongoing uploads by clicking on the X.
When the files are finished uploading, they will be listed in the file browser.
Navigate into the folder you want to upload to. Then, simply click and drag the files and/or folders from your computer onto your browser window until “Drop files or folders to upload” text appears in the browser window. Let go of your mouse button and the files and/or folders will begin uploading.
Once the upload begins, the upload progress display will allow you to monitor the transfer in real-time just as it did when using the Upload button.
By uploading through Drag and Drop, you can also preserve the entire folder structure including empty folders. This is particularly useful when you want to have some pre-defined folder structure while onboarding your users or partners. To do this, simply create the folder structure on your local computer and Drag and Drop the entire folder to each of your partner's home folder using your browser. Please note that, empty folders within your folder structure can only be preserved and uploaded through Drag and Drop. Empty folders are not preserved when uploading the folder structure using Upload button.
The web interface will try to upload five (5) files at a time in parallel, even when you have a much larger number of files to upload. Small files will generally take longer to establish a connection than to upload, while larger files will take longer to upload than the time taken to establish a connection. When large quantities of files are uploaded, the browser can spend more time in establishing connections than in uploading the actual files. When uploading thousands (1000s) of smaller files, the web browser may only be able to upload at a rate of one (1) file per second, meaning that 1000 files could take 1000 seconds, or nearly 17 minutes. This will be true whether you upload 1000 individual files or 1 folder containing 1000 files within a folder hierarchy.
To upload, or download, huge quantities of files in the shortest possible duration we strongly recommend the use of the Files.com CLI App.
Files.com supports any file size but the application, client, or method used to upload may not.
Older web browsers and 32bit applications were limited to a maximum file size of 2GB. While newer web browsers and 64bit applications do not have this limitation, you may still be restricted by operating system limitations or by physical limitations, such as available disk space.
Transferring huge files can take a long time. If your application or client is interrupted during the transfer then you may be forced to restart the transfer from the beginning, depending on the capabilities of the application or client being used.
We recommend using the Files.com CLI App for uploading huge files as it is designed for scale, speed, and reliability. The Files.com CLI App can upload a huge file in about half the time of SFTP and FTP(S).
Applications and clients that use the SFTP and FTP(S) protocols are very reliable at uploading huge files, but these protocols are also the slowest.
Web browsers are faster at uploading than SFTP and FTP(S) but are less reliable especially when other tabs are open and being used for other tasks.
If you must use a web browser to upload a huge file, then make sure that no other tabs are open and do not use the browser for any other tasks until the transfer has completed. This will minimize your chances of web browser issues, caused on other web pages, of affecting the success of your upload.
Web browser uploads have been verified to work with file sizes up to 640GB, although larger sizes should also work. If your web browser fails to transfer huge files, please use an alternative method such as the Files.com CLI App.
When using the web interface, if you upload a file with the same name as a file that already exists in your destination folder, Files.com will automatically append a number to the name of the file being uploaded to avoid a naming conflict.
A Site administrator can change this default behavior. To access the setting, type Overwrite behavior in the search box at the top of every screen, then click the matching result. If you change this setting to Allow files to be overwritten, but ask first, you will instead be alerted that "A file by this name already exists." and asked if you would like to cancel the upload or overwrite the file. The alert will appear in the upload progress display.
The Overwrite behavior setting only applies to uploads performed using the web interface, and will not affect uploads done via other methods such as FTP, SFTP, WebDAV, or the Desktop App.
To download a single file, navigate to the folder where the file is located and click the download button that appears when moving your mouse cursor over the file you want to download. The file will immediately start downloading.
You can also download an entire folder using the download button that appears when moving your mouse cursor over a folder. This will download a zip file containing the folder and all the files and subfolders within it.
Downloading multiple files and folders at once is easy with Files.com. To do so, just check the checkbox next to each file and/or folder you want to download. Then click the Download button. All of the selected files/folders will be downloaded in a single zip file.
Choosing to download many files or entire folders at once, or a single large folder, may result in a significant delay before the zipped archive finishes downloading. The zip file will be streamed as each file is added to it, but this must be done in series, so the total number of items involved will impact how long the task will take to complete
If you need to download lots of files or folders with many items in them on a regular basis, we recommend the use of our Command Line Interface (CLI) application, which will automatically parallelize the downloads without first creating a zip file, saving you time and effort.
Files.com offers multiple ways to move files between folders via the web interface.
The first method uses drag and drop and allows you to move multiple files or folders into another folder. To move a single file or folder, just click and hold on the file or folder you want to move, and drag it onto the destination folder. Once the destination folder is highlighted, let go of the mouse button, and the file or folder will be moved. To move more than one file or folder at the same time, select the files or folders you want to move and just click and hold on one of the files or folders you want to move, and drag them onto the destination folder. Once the destination folder is highlighted, let go of the mouse button, and the files or folders will be moved.
The second method to move the files or folders is by using the Move button. This method also allows you to move one or more files or folders into another folder. To use this method, first check the checkbox next to each file and/or folder you want to move, and then click the Move button.
Next, select the destination folder from the list of folders that appears. You can type in the search box to narrow down the folder list, and click the folder icon next to a folder to view its subfolders. Finally, click a folder’s name to select it, and click the Move button to initiate the move.
You can also move a single file or folder into another folder by clicking the ellipsis (...) button that appears when hovering your cursor over a file, clicking Move, and selecting the destination when prompted.
Files.com allows you to make copies of the files and folders on your site while retaining the original versions in place. To copy a single file or folder, simply hover your mouse over it, click the ellipsis button that appears, and then click Copy.
Next, select the destination folder from the list of folders that appears. You can type in the search box to narrow down the folder list, and click the folder icon next to a folder to view its subfolders. Finally, click a folder’s name to select it, and then click the Copy button to perform the copy.
To copy multiple files or folders to another folder, first check the checkbox next to each file and/or folder you want to copy, click the Copy button, and then select the destination when prompted.
For creating a duplicate copy of an existing file, you can use the Duplicate function. The duplicate function is only allowed on files and not folders. To duplicate a given file, navigate to the file, select the ellipsis button on the right, and select Duplicate.
A duplicate file will be created and you should see a confirmation screen on the bottom of the page. You will need to refresh the page in order to see the duplicate file. The file name will have a "- copy" at the end of the file name in the duplicate file. Additionally, you can also use the rename function to rename this file name to a friendly name, using Duplicate along with Rename will behave like a Save-As.
To delete a single file or folder, simply hover your mouse cursor over it, click the ellipsis button that appears, and then click Delete. After confirming that you want to delete the file or folder, it will be removed from the list of files and deleted.
To delete multiple files and/or folders, first check the checkbox next to each file and/or folder you want to delete, and then click the Delete button.
After confirming that you want to delete the files and/or folders, they will be removed from the list of files and are deleted.
Site administrators can configure how long deleted files will be retained before they cannot be recovered. To access the setting, type Keep deleted files for in the search box at the top of each page, then click on the matching result. You can enter the desired number of days in the setting Keep deleted files for. To restore files that were deleted within your backup retention period, please submit a Support Request and we'd be happy to assist.
To rename a file, open the file menu by hovering over the file you would like to rename, then click on the ellipsis. Select the Rename File option.
This will bring up the file rename form. Type in your new file name and click the Save button to finish editing.
The Files.com web interface provides preview functionality for many common file types, allowing you to view files directly in the browser.
To preview a file, click on the file name you would like to view.
The preview will open as an overlay on the main interface.
If you need to perform a standard action on the file, you can access the file actions menu directly from the preview window for all file types.
When previewing a file online, the following timestamps are shown,
Modified - The date and time that the file was last modified on Files.com.
Uploaded - The date and time that the file was uploaded to Files.com.
Modified on source system - The date and time that the file was last modified on the system that uploaded the file. This timestamp is only displayed if a date and time were provided by the source system during upload and if the time value differs from the Modified time value.
Depending on the file type being previewed, you will have the option to perform additional actions on the file. For example, when previewing an image you are given the option to rotate left or right.
The preview image will maintain your selected orientation for the duration of your user session.
Image preview and image rotation functionality are available for the following image types:
New files types are always being added to our File Preview compatibility list. Check here often to see what has been added.
When previewing video files, the controls at the bottom of the player can be used to access all the common playback functionality provided by your browser, see the options below:
- Speed up or slow down the playback, changing the speed from 0.25x to 2x.
- Play/pause the video preview.
- Change the volume level.
- Use the progress bar to jump to different parts of the video.
- Switch to full-screen mode to eliminate distractions.
Some browsers support Picture in Picture playback. Right-click on the video window to bring up the context menu with that option.
Video previews can be limited by the device and web browser being used. Each device and web browser may have limitations about which types of video files, and what size of file, will be supported for playback. The device and browser must support the correct video codec for a video to play correctly. When a device or browser does not have a compatible video codec then the following effects might be seen: video does not play at all; only sound plays; only visuals play, but no sound; small video files play, but larger ones do not.
If you are facing these issues, try previewing the video using other web browsers or devices.
Files.com offers a built-in PDF viewer for previewing PDF documents. This PDF viewer does not fully support all capabilities of PDFs. Specifically, it does not support fillable forms or embedded PDF documents. Additionally, certain rendering issues may occur with certain PDF files.
Our PDF viewer is built using a 3rd party PDF engine called PDF.js. Due to the 3rd party nature of the viewer, we aren't able to accept bug reports that relate to PDF rendering.
If you need to view fillable form data, or if a PDF isn't previewing perfectly, please download the PDF and view it locally.
With that said, we do have an open improvement request internally tracking customer interest in a more sophisticated PDF engine, and we are considering changing PDF engines in the future. If you have a specific example of a PDF that you use in your business that cannot be viewed in our existing PDF viewer, please send it to us so we can add it to the improvement request we are tracking.
Microsoft Office Documents such as Word, Excel, and PowerPoint can be previewed using our built-in integration with Microsoft Office Online.
Use of Microsoft Office Online requires that the file contents be shared with Microsoft in the USA for processing the preview. Some customers are not comfortable with this, therefore we offer the option to disable disable our integration with Microsoft Office Online via the Settings tab.
If you disable our integration with Microsoft Office Online via the Settings tab, Files.com will revert to using a preview generated using OpenOffice. These OpenOffice-based previews are generated on Files.com controlled servers in the same region as the file itself is stored. The downside is that they often look much worse.
You can easily search for files and folders directly in the Files.com web interface.
First, click the search form at the top of the interface and type your search text, the search results will auto-suggest as you type.
By default, the Files.com search will look for your file in all available folders. You can limit the search to look only in the folder you are currently viewing by clicking the Search This Folder tag in the results.
From the search results, you can directly preview the file, if available, this will open a preview of the file for immediate viewing.
If the search results displays folders, you can directly visit the folder.
The search results also display a number of other information like the file type, last modified date, the path to the file or folder
The search results also provide a host of other options for file actions like download, creating share links, and other file actions by clicking on the (...) button
The Files.com search function currently considers both file and folder names for matches. It does not search file contents, though full text search may be on the product road map in the future.
Files.com provides several ways to organize your files and folders to better match your workflow. Priority Coloring is one of the simplest ways to quickly communicate the information that is important to you and your users.
You can access Priority Coloring by hovering over the file or folder you would like to update and clicking the ellipsis to bring up the file menu. Then click on Priority Color. This will expand the menu and display the available colors.
Select a color, and the entire row will be shaded to match your selection.
You can remove the Priority Color by selecting the circle with the cross through it.
The Type column is available in the web UI while browsing Folders and Files. The type column provides Admins a quick reference for the storage location or integration settings on folders and for files it provides the file type information.
With the flexibility of Files.com, Admins can configure folders with storage locations in one of the many cloud storage locations or map them to a Remote Server. Remote Servers can be configured as Remote Server Sync or Remote Server Mount. As a quick reference for Admins, they can now see the icon representing the Cloud Location or the type of Remote Server for the Folder.
Certain large or complex operations on files may be performed in an asynchronous manner. Examples of operations that may be performed asynchronously include copying files, moving files from Files Native Storage to a Remote Server, moving files on or between Remote Servers, renaming files or folders on Remote Servers, and deleting folders on Remote Servers.
When a request is being processed in the background, some status information will be shown in the top left of the UI under a dropdown that says Actions In Progress.
Although the vast majority of asynchronous background operations complete successfully and quickly, we have seen occasional cases where operations will get stuck in that Actions In Progress view. If you notice this, please report it to us right away and we will investigate.
Get Instant Access to Files.com
The button below will take you to our Free Trial signup page. Click on the white "Start My Free Trial" button, then fill out the short form on the next page. Your account will be activated instantly. You can dive in and start yourself or let us help. The choice is yours.Start My Free Trial