Microsoft Office for Web Integrates with Office 365 to collaborate on Microsoft Office spreadsheets, documents, and presentations directly in your folders with your colleagues in real time!

Launching Microsoft Office for Web

First, make sure that you are logged in to your Microsoft account in the same web browser you are using to access your site. A free Microsoft 365 account is sufficient for viewing, editing and co-authoring documents in your account. You must have "read" permissions in the to the file you want to view or edit, and you must have "Full" permissions in order to launch the Office editor in edit mode.

Next, navigate to any file stored on your site that is a Microsoft Office file format (.docx, .xlsx, .pptx). For a full list of supported formats, please refer to Office for the Web page.

You have two choices in the interface to open the file in the web browser:

  1. Click on the ... menu inline and choose Open in Microsoft Office Online.
  2. Click on the file name to preview the document, then choose Open in Microsoft Office Online at the bottom of the browser window to open the document in editing mode.

Any non-Microsoft Office documents that you may have in your folders along with your Microsoft Office documents will behave just like any other files you have stored, but the ellipsis menu will not have the option to open these files using the Microsoft Office integration.

Working With Documents

Choosing either of the methods above to open your document will result in your selected document opening in a new browser tab. Once open, you can work with your document using the Microsoft Office tools and menu items that you are already familiar with.

You need at least Full Permission on the folder containing the document to edit it through Microsoft Office Online. If you do not have at least Full Permission, then you will be able to open the document through Microsoft Office Online, but not edit it.

Saving Your Work

You do not need to worry about saving as you go, since Microsoft Office for Web saves your work automatically. You will see in the search bar above the application menu your document status as Saved to You will also see the application name, the document name, and at the right edge of the search bar, the user name under which you are currently logged in.

Collaborating Online

When multiple users can access and work on the same document, you can see who else is working on the document when you are and can see their changes in real time.

Likewise, they can see your changes in real time.

For multi-page documents, Microsoft Office for Web also provides an indication of which page each collaborator is on, so that you can avoid stepping on each others' changes.

When your collaborator moves from one page to another, you will immediately see their icon move to let you know.

When co-authoring a document, all of the people editing the document must be using the same system for editing. For example, if a document is stored in a remote mount of a SharePoint server, you cannot simultaneously edit that document through Microsoft Office for the Web and through SharePoint online. Each service will be working off of its own cached copy of the data, with unpredictable results.

File size limitations

While your site can handle files up to 5TB in size, this particular integration is subject to the file size limitations required by Microsoft. Visit Microsoft Office documentation for their latest limits on file sizes and sessions with Microsoft Office for web.

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