Microsoft Teams is a collaboration platform developed by Microsoft that combines chat, video meetings, file storage, and app integration into a single workspace. It is widely used by businesses and organizations to streamline communication, enhance teamwork, and manage projects across distributed teams.

Microsoft Teams allows you to receive real-time notifications about file activity for potential follow-up actions by integrating with incoming webhooks. For more details on setting up Microsoft Teams webhooks, see Microsoft's documentation on Teams connectors and webhooks.

Managing Microsoft Teams Notifications

Site administrators, and users with admin rights to at least one folder, can manage Microsoft Teams notifications.

Site Administrators can manage all notifications. Other users can only manage the notifications that they have permission to manage.

Creating a Microsoft Teams Notification

To begin, you’ll need to create a Microsoft Teams webhook URL for the team or channel where you want notifications to be sent.

Once configured, you can use the Limit to folder setting to restrict notifications to activity within a specific folder. If this field is left blank, notifications will apply to actions in any folder.

Your site cannot monitor actions that take place on remote servers. Activity occurring on a Remote Server Mount will not trigger notifications, even if the mounted location is within the folder you specified. If you need to be notified of activity in a mounted folder, consider using a Remote Server Sync to pull files into a local (non-mounted) folder instead.

By default, notifications are triggered by any file or folder action (create, read, update, delete, move, or copy) within the target folder. If you want to restrict this, you can use the Which file actions trigger this notification setting to choose only the specific actions that trigger alerts.

Enabling the This folder only (not subfolders) option will further narrow the scope to actions within the selected folder, excluding activity in any of its subfolders.

You can create and manage multiple Microsoft Teams notifications, giving you flexibility to monitor different folders and actions across your site. You can even add multiple Microsoft Teams notifications to the same folder.