Folder Permissions
Files.com makes it simple to control user access permissions for folders within your site. Access permissions are granted to users, groups, or partners.
For non-partner access, both user and group permissions layer together to provide additional customization. The end result for a user is the union of those permissions.
No matter which method you choose to assign folder access permissions, your changes will automatically apply to impacted users upon saving the permission. This is especially useful when adding a new folder permissions for all users within an existing group.
Permission Options
Site Administrators can assign users or groups the following permissions:
| Permission | Description | Also Includes/Implies These Permissions |
|---|---|---|
| Admin | Folder Admin access. Able to manage Folder Behaviors, Permissions, Automations, and Notifications for the folder. Also grants all other permissions. | Share, Full, Write, Read, List, History |
| Full | Able to read, write, move, delete, and rename files and folders. Can view, add, or modify custom metadata. Also grants the ability to overwrite files upon upload. | Write, Read, List |
| Read/Write | Able to list, preview, and download files and folders, and upload files and create folders. Allows files that have been recently uploaded in the current session to be updated, changed, appended to, and replaced. | Write, Read |
| Read | Able to list, preview, and download files and folders. Can view custom metadata. | List |
| Write | Able to upload files, create folders and list subfolders the user has write permission to. Allows files that have been recently uploaded in the current session to be updated, changed, appended to, and replaced. | none |
| List | Able to list files and folders, but not download. | none |
| Share | Able to share files and folders via a share link. | Read, List |
| History | Able to view the history of files and folders and to create email notifications for themselves. | List |
Moving a Folder with Granted Permissions
When a folder is moved on Files.com to a different location, all of its folder permissions and folder settings are updated to the new location.
For Remote Mounts, folder moves initiated from the remote server are not reflected in Files.com.
Deleting a Folder With Granted Permissions
Deleting a folder that has folder permissions to will remove those privileges from all associated users, partners, and groups. Adding a new folder of the same name or restoring the folder will not restore those permissions; they must be granted again.
If the deleted folder was a user's FTP root folder, the folder will be automatically created when the user next logs in, but they will not have any assigned rights for the folder.
Online Editors and File Previews
For editing documents in the Files.com editor and Microsoft Office for web, users must have Full permissions on the folder containing the file. Without Full permissions, users can open but not edit the document.
To preview files in the Files.com web interface, users need Read permissions as the file contents are transferred to the browser for rendering. Without Read permissions, users cannot view inline preview thumbnails or grid listings for images, PDFs, and documents.
Adding permissions or revoking existing permissions doesn’t immediately affect files already open in online editors, or during file previews at the time permissions are revoked. Permissions are revoked when the session expires or the browser tab is closed by the user.
Get The File Orchestration Platform Today
4,000+ organizations trust Files.com for mission-critical file operations. Start your free trial now and build your first flow in 60 seconds.
No credit card required • 7-day free trial • Setup in minutes