A Schedule is a named set of days and times you define once on your site and reuse on any Automation, Sync, AI Task, Expectation, or Scheduled Export. When several of those need to run at the same times, the Schedule is the one place that timing lives.

Without a Schedule, every Automation and Sync carries its own copy of the timing. Ten Automations that all run at 1 AM on weekdays hold ten separate copies of 1 AM on weekdays. Moving that window to 2 AM means finding all ten and editing each by hand, with nothing afterward to confirm they match. A Schedule moves the timing to one place. You change it once and everything running on it moves together.

Use a Schedule when more than one thing runs on the same timing. Set the timing directly on a single Automation or Sync when it belongs to that job and nothing else.

What a Schedule Holds

A Schedule contains a name and the timing settings that decide when something runs: the days of the week, one or more times of day, a time zone, and an optional Holiday Region.

At least one day of the week and one time of day are required, so every Schedule resolves to real run times. The time zone is optional, and without one the times are read as UTC.

Each Schedule's name is unique on your site, and that name is what you choose from when you put something on it. Name it for the window it describes rather than for the first job that used it.

The Holiday Region takes either one of Files.com's built-in regions or a Holiday Calendar defined on your site. Runs that land on a day the region or calendar covers are skipped for everything using the Schedule.

A Schedule covers days and times only. It does not carry the recurring-calendar intervals like monthly or end of quarter, so anything that needs to run on the first of the month sets that on itself.

Using a Schedule

An Automation, Sync, AI Task, Expectation, or Scheduled Export that offers a custom schedule can run on a Schedule instead. Choosing Saved Schedule as the trigger replaces its own days, times, time zone, and Holiday Region with the Schedule's, and it runs on the Schedule's timing from then on.

Managing Schedules

Site Administrators create, edit, and delete Schedules. A Schedule belongs to the site, so one created from inside a single Workspace is available in every Workspace on that site.

Creating a Schedule is separate from using one. You do not need to be a Site Administrator to put something on an existing Schedule, because that edits the item rather than the Schedule. If the Schedule you need does not exist yet, ask a Site Administrator to create it.

An edit reaches everything on that Schedule at once, including work in other Workspaces. A Schedule cannot be deleted while anything still references it.