Files.com offers a full-featured in-browser file editor and online previewer for office documents, spreadsheets and presentations. This is used both for authoring and for viewing a variety of document types, depending upon each user's permissions to the file they're accessing.
Alternatively, customers who are also customers of Microsoft Office can instead enable our Microsoft Office for Web integration. This will replace the default Files.com editor with Microsoft Office for Web for viewing and editing Office file formats.
The Files.com editor programs support many advanced features such as high-fidelity rendering, advanced styling and formatting, spreadsheet analysis tasks, and transitions and presenter mode for presentations.
The Files.com editor even offers mail merge, importing CSV documents into spreadsheets, adding watermarks to documents, even dragging contents from one document into another – all within your browser, without needing a separate application.
Every logged-in Files.com user will have access to the Files.com editor for a convenient Co-Authoring experience. Your users can collaborate freely with other users of the Files.com editor - including commenting, reviewing and accepting changes. Real-time collaboration, even for dozens of users at once, is quick and pain-free.
When co-authoring a document, all of the people editing the document must be using Files.com for editing. For example, if a document is stored in a remote mount of a SharePoint server, your users cannot simultaneously edit that document through the Files.com editor and through SharePoint online.
The Files.com editor is completely hosted within the Files.com infrastructure. Using the Files.com editor means that the files do not leave our own managed infrastructure and will not be transmitted to an external service.
This is unlike many competing services which use managed SaaS services from Microsoft or Zoho which require sending your documents to those vendors in order to facilitate the collaborative editing environment.
Due to the need to support co-editing, the Files.com editor environment uses temporary storage and processing in our USA region regardless of the region in which files are stored permanently. This temporary storage is managed automatically by Files.com and files are not retained in the USA beyond an editing session.
The Files.com editor supports large file sizes for the following formats:
- Office documents (.doc, .docx, .odt file extensions) maximum file size is 950MB
- Spreadsheets (.xls, .xlsx, .ods file extensions) maximum file size is 950MB
- Presentations (.ppt, .pptx, .odp files) maximum file size is 150MB.
The Files.com editor supports many of the popular file types:
- Spreadsheets: .xls, .xlsx, .xlsb, .ods
- Presentations: .pptx, .ppsx, .ppt, .pps, .odp
- Documents: .doc, .docx, .odt
- OpenDocument Document Template: .ott
- Rich Text Format: .rtf
- Text files: .txt
- XML: .xml
By default, the Files.com editor will be enabled on your site, although you can change this using the Online Editor Integration site setting. For most organizations, we recommend leaving the Files.com editor selected as the editor for your site. Site administrators can select the editor to be used for Office documents within your site. Type Online editor in the search box at the top of each page and click on the matching result. You can choose amongst these options:
Files.com editor - this option enables the Files.com-hosted in-browser editor, which is also used for generating previews of Office document types. No additional subscription or account is required to use this editor in your site.
Microsoft Office 365 for Web - Enable the Microsoft Office for the Web services. This will require a Microsoft subscription.
None - Disables all document, spreadsheet and presentation authoring within your site.
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