Editor offers a full-featured in-browser file editor and online previewer for office documents, spreadsheets and presentations. This is used both for authoring and for viewing a variety of document types, depending upon each user's permissions to the file they're accessing.

Alternatively, customers who are also customers of Microsoft Office can instead enable our Microsoft Office for Web integration. This will replace the default editor with Microsoft Office for Web for viewing and editing Office file formats.

The editor programs support many advanced features such as high-fidelity rendering, advanced styling and formatting, spreadsheet analysis tasks, and transitions and presenter mode for presentations.

The editor offers mail merge, importing CSV documents into spreadsheets, adding watermarks to documents, even dragging contents from one document into another – all within your browser, without needing a separate application.

Required Permissions

You need Full Permission on the folder containing the document you want to edit with the editor. If you do not have Full Permission, then you will be able to open the document, but not edit it.

Co-Authoring and Collaboration

The editor provides a convenient Co-Authoring experience. Your users can collaborate freely with other users of the editor - including commenting, reviewing and accepting changes. Real-time collaboration, even for dozens of users at once, is quick and pain-free.

When co-authoring a document, all of the people editing the document must be using for editing. For example, if a document is stored in a remote mount of a SharePoint server, your users cannot simultaneously edit that document through the editor and through SharePoint online.

Hosted within the Infrastructure

The editor is completely hosted within the infrastructure. Using the editor means that the files do not leave our own managed infrastructure and will not be transmitted to an external service.

This is unlike many competing services which use managed SaaS services from Microsoft or Zoho which require sending your documents to those vendors in order to facilitate the collaborative editing environment.

Due to the need to support co-editing, the editor environment uses temporary storage and processing in our USA region regardless of the region in which files are stored permanently. This temporary storage is managed automatically by and files are not retained in the USA beyond an editing session.

Saving Changes

When you use the editor to make changes (including co-editing with others), the working file is temporarily copied to the editor sub-system.

As you make changes to the document within the editor, changes are automatically uploaded from the editor system to your site every 2 to 5 minutes. When the editor is closed, any remaining changes are uploaded from the editor system to your site. This results in a small delay before changes are reflected in your site.

After the changes have finished uploading, the last modified time of the file in your site will reflect that recent activity, and you can preview or download the most recent changes from your site.

Logging Changes from the Editor

Using the editor will create new entries in your file activity history. The interface for these entries will be "Office".

Creating a new Office file in your site will appear in the logs as creating the file, just as if you uploaded it.

Previewing an Office file using the editor will be logged as a file download, because the file is being downloaded from your storage to the editor. Similarly, opening an Office file for editing using the editor will appear in your logs as a file download.

While you are editing a document using the editor, the editor will automatically save your changes every 2 to 5 minutes. These saves will appear as changes in the file history.

When you close the editor, any changes that have not been saved yet will be automatically saved, and this will appear as a change in your file history.

Email Notifications

Using the editor will trigger folder activity email notifications.

When a new document is created within your site, this will trigger upload notifications as the new file is created for you.

When a document is previewed or opened in the editor, it is downloaded from the storage to the document editor, which will trigger notifications for downloads.

While you are editing a document using the editor, the editor will automatically save your changes every 2 to 5 minutes. These saves will trigger notifications for uploads. Autosaving only happens when the document is being worked on; leaving the editor open for several minutes with no changes will not trigger uploads back to your storage from the editor.

When you close the editor, your changes will be uploaded to the storage. This triggers upload notifications. If your document was not changed since it was last auto-saved, the document won't be auto-saved again when you close the editor.

Support for large file sizes

The editor supports large file sizes for the following formats:

  • Office documents (.doc, .docx, .odt file extensions) maximum file size is 950MB
  • Spreadsheets (.xls, .xlsx, .ods file extensions) maximum file size is 950MB
  • Presentations (.ppt, .pptx, .odp files) maximum file size is 150MB.

The editor supports many of the popular file types:

  • Spreadsheets: .xls, .xlsx, .xlsb, .ods
  • Presentations: .pptx, .ppsx, .ppt, .pps, .odp
  • Documents: .doc, .docx, .odt
  • OpenDocument Document Template: .ott
  • Rich Text Format: .rtf
  • Text files: .txt
  • XML: .xml

Setting the online editor for your site

By default, the editor will be enabled on your site, although you can change this using the Online Editor Integration site setting. For most organizations, we recommend leaving the editor selected as the editor for your site.

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