Enabling the online editor for business documents in a share link speeds up collaboration by allowing real-time edits and updates. It removes the need for external tools and ensures everyone is using the latest file versions.

Enabling the Online Editor Integration

If your site is using either the Files.com Editor or the Microsoft Office for the Web online editor, you can allow share link visitors to edit standard business files - such as documents, spreadsheets, and presentations - directly within a share link. To enable this behavior, a site administrator must enable the Use Online Editor for Full Access Share Links setting.

The Use Online Editor for Full Access Share Links setting applies to all Share Links that allow Full access, including download, upload, modify, and delete.

Full Permissions Are Required For Online Editor Integration

When a site administrator enables the Use Online Editor for Full Access Share Links setting, share link visitors have access to your site's selected online editor. Visitors view and edit standard business document files stored within the share link using your site's Online Editor Integration. The share link must be set to Full access, including download, upload, modify, and delete for the online editor to work.

Let's examine why this level of access is required. When you begin editing a file within an online editor, your selected Online Editor Integration must transfer the file from your site's storage to its own editing system, whether that is the Files.com Editor hosted within the Files.com infrastructure or the Office for the Web servers controlled by Microsoft. As you make changes to files within the editor application, updated versions of the documents are uploaded to your site. In order to replace the old version of your document with the updated file, the old version is deleted from your storage so that the new version can take its place.

Supported File Types

Only certain business document types (.xlsx, .docx, and .pptx) are compatible with the online editor in a share link.

Files with formats that require conversion cannot be viewed or edited online by share link visitors. To collaborate in a document using one of these formats, first edit it in the File Manager and then include the converted file in the share link.