Share Links

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Your site allows you to easily share files and folders with third parties via publicly accessible Share Links. Administrators maintain full control over which users have access to sharing features, as well as how long Share Links will last before expiring.

The Share Link feature provides a virtual, dynamic access point to selected files and folders stored on your site. Share Links can be live links or snapshot links. Snapshot Share Links are static snapshots of files at the point of the share creation, while live Share Links remain dynamic. If you make changes to a file in your site, this change is automatically reflected in all live Share Links that include that file. If you add a file to a folder being shared in a live Share Link, the new file is automatically added to the recipient view of that link. Share Links are a much more powerful tool than other platforms offer for sharing, and an effective alternative to sending files via email.

Site administrators have control over all Share Links in their site. They can limit the amount of time that any Share Link is publicly available via the expiration option. Some users set this to the minimum of 1 day, while others opt for ultra long-term share access.

Site administrators can allow users to assign a friendly name to a shared link rather than a unique system generated ID by enabling the setting Allow Share Links to use custom URLs. Doing so will allow users to replace the auto-assigned ID with a friendly name, however a user-assigned name can also pose a security risk; such names can potentially be guessed in a similar way as commonly used passwords.

Share Link permission is assigned at the folder level so only those you explicitly grant this access to will be able to create Share Links.

The Share Links page displays a list of active Share Links that can be managed, and you can view the Access Logs in a Share Link to determine if a Share Link has been downloaded.

Once a Share Link is created, those files are accessible to anyone with the URL until the Share Link expires, is manually revoked or has its usage limited through the Share Link settings. Because this is a very powerful feature, site administrators can choose exactly which users have the ability to create Share Links. Access to creating Share Links is controlled at the folder level. Site administrators can grant sharing access for folders to any user by editing the user's privileges. Similarly, sharing access can be granted for any Group of users.

There are three ways to start a new Share Link. You can use the method that is most convenient depending on your needs.

You can navigate to Files or Sharing, and click the New Share button. This will display the share drawer on the right-hand side of the Files page, to which you can add more files. You can also check the checkbox for one or more files or folders, and click the Add to Share button. To add a single file or folder, click the Add to Share button (which has a chain link icon) in the Action column of the files listing.

The first option for creating a new Share Link is to choose whether you are sharing a static snapshot copy of your files, or a live link to the files, which can reflect changes made to the source files. If you create a live Share Link, files and folders in your link automatically update as items change. If you create a snapshot Share Link, the selected files and folders are copied to a hidden directory at the time of creation; the copied files are deleted when the Share Link is revoked or expires. Changes to the original sources will not be reflected in the share link.

Once you have started a new Share Link, it is easy to add files and folders to the link in the share drawer before you finalize it. A Share Link can contain as many files and folders as you wish. As with starting the new Share Link, there are multiple ways to add files and folders to it.

You can click the checkbox for one or more files/folders and click the Add to Share button. Files or folders which have been dragged from the main files listing into the share drawer are added to the Share Link. To add just one file or folder, click the button with a chain link icon located to the right of that file or folder.

Drag and drop a file or folder from your computer onto the share drawer. Files uploaded into this Share Link will not appear anywhere else in your site, and they will be automatically removed when the Share Link expires. Uploading a file from your device will set the Share Link to a Snapshot if it was Live.

Upload a file or folder from your device directly to the Share Link by clicking the Upload files or Upload folder button that appears in the share drawer. Files uploaded into a Share Link this way will not appear anywhere else in your site, and they will be automatically removed when the Share Link expires. Uploading a file from your device will set the Share Link to a Snapshot.

You can choose what visitors to your Share Link can do with your Share Link. Choose the desired icon, and the text below will explain what link visitors can do with the contents of your share link.

For Live Share Links, you can select between 5 options for the allowed actions, ranging from only allowing previews to allowing full file management. You can only assign allowed actions that are permitted by your own privileges. For example, if you have download access but not upload access, you cannot create a share link that allows visitors to upload.

For Snapshot Share Links, you can select between allowing visitors to preview only or to download only.

After you have added at least one file or folder to your Share Link, generate the URL and copy it to your clipboard for distribution. Click the Generate Share Link button and the URL for your new Share Link will be displayed. If you are creating a snapshot share link, you will not be able to edit the contents after the link is generated.

When a web visitor accesses a Share Link URL, you can collect registration information from that visitor, such as their email address, name and company. Features like custom registration forms allow you to collect other data from the visitors. Some data, such as the visitor's IP address and access date are automatically collected when registration is required; if your Share Link is collecting Registration data but does not provide any forms to web visitors, the only data that will be captured is the visitor's IP address and the date and time of their access.

Settings on each Share Link let you control whether registration is collected, if a custom form is used to collect registrations, or if standard registration fields are displayed. Site administrators have access to settings that apply for all Share Links to Require registration for all Share Links and to Require logout for Share Links and inboxes, which forces visitors to complete the registration form each time they access your link.

You can view the registrations for a Share Link in the Registrations tab for the Share Link; the Registrations tab appears only if the share you've selected has the Require registration setting enabled. All registrations associated with an un-revoked share link will be included in the list of registrations. It is not possible to change or delete existing registrations.

Revoking a share link removes all of the history of registrations for that share link. If you need to disable a share link but preserve the registration history, use the Share Link settings to assign an expiration date instead of revoking.

Share Link Notifications allow users of the system to be notified when a new visitor accesses a Share Link, or when a visitor uploads to a Share Link, or both. Site administrators can set options limiting what types of notifications can be created for share links.

Link Registration Notifications are emails generated for a user when a web visitor accesses a Share Link's URL for the very first time. The notification email includes any registration information collected from the visit.

Email Notifications for Uploads are emails generated for a user when a web visitor uploads to a Share Link. The notification email includes a list of the files uploaded by the visitor and any registration information collected from them. This email is generated after the visitor leaves the Share Link page, 5 minutes after their upload finishes, or 1 hour after the page is opened (if they did not upload), whichever comes first.

Share Link Notification emails can only be sent to your account users, never to external contacts. If you have a use case that would require non-users to be notified when people access or upload to a Share Link, please contact us so we can learn more about your needs.

Once your Share Link has been generated, its behavior can be customized through its settings. The settings listed in this section can be customized for each link by the user who created the Share Link, or by a site administrator. Some of these options may be disabled or always enabled because of a setting that applies to all Share Links.

Two different types of text can be associated with your Share Link settings, the Public description, which is intended to help your visitors and Internal note, which is intended to help you track your Share Link amongst the others you have created.

The Public description setting is a publicly visible description that will be displayed on the download page, which your share visitors will see. You may format this text using Markdown, but not HTML.

The Internal note setting lets you store any custom text that will only be visible to a logged-in user editing this Share Link. This internal note is also helpful for quickly identifying Share Links while viewing and managing all Share Links. Visitors to your Share Link will not see the text you enter here.

The URL key setting contains the last part of the URL that will be assigned to your share. By default, this is assigned a random set of letters and digits to make your URL less likely to be guessed. You can replace this autogenerated text with your own text to make a more readable link. A custom URL key can only contain letters and digits (no spaces or special characters). This setting will not appear if the site-wide share link setting Allow Share Links to use custom URLs is disabled.

There are numerous settings that allow you to collect information from visitors to your Share Link, such as their email address, name and company.

The Require registration setting allows you to track who accessed your Share Link. When this setting is enabled, visitors will be required to provide their contact information before being granted access to the Share Link. If a site administrator has enabled the Require registration for all Share Links global setting, then you cannot disable the Require registration setting for your Share Link.

The Custom form setting allows you to choose which registration form web visitors must complete before being granted access to the Share Link. This setting is only used if Require registration is enabled for the Share Link.

The Standard registration fields setting lets you choose which of the standard registration fields (Name, Company and Email) to display when a web visitor accesses your Share Link. This is useful if you want to collect visitor registrations, but you do not want to use a custom registration form. The Standard registration fields setting is only used when Require registration setting is enabled and no custom registration form was selected.

The Clickwrap setting enables the display of a clickwrap when recipients visit your Share Link URL. Visitors will be required to agree to the clickwrap terms before being granted access to the Share Link. If you have added a clickwrap to your Share Link, and your Share Link also requires registration, the text of the clickwrap will be stored with each visitor's registration information.

The Access control setting chooses how recipients can access the Share Link. By default, the Share Link can be accessed by anybody who visits the link unless other security settings are applied, such as Require registration or Password protection. You can prevent leakage of public Share Link by Emailing the Share Link and selecting the option Only allow access from emails generated from Files.com.

With the Only allow access from emails generated from Files.com option enabled in the Access control setting, a session is created and saved in the web browser's local storage when a recipient clicks on an emailed share link, which is tied to that specific web browser and the email address that received the link. This is possible because share link URLs that are emailed from your site will contain a unique code associating that link with the email address being invited. If the link is later visited in a different browser (either on the same computer or another computer), the share link will display an error that the invitation has already been used. Each time the system detects share link reuse when access control is enabled, it will automatically generate a new email with a new link and re-send it to the original recipient. A recipient who receives an emailed link sent from your site can use the same link repeatedly from the same browser without invalidating the link.

Changing your Access control setting from Allow access from anybody with the share URL to Only allow access from emails generated from Files.com will affect only new visitors who follow the link without receiving an email invitation. Anyone who visited the link before access control is enabled will still have access to the share link.

To completely reset all access to a Share Link, you must revoke the share link and create it again with the same URL key. Using the same URL key is only possible when the site-wide share link setting Allow Share Links to use custom URLs is enabled. To keep previous visitors out, you can either add a password to the new Share Link (and not provide it to the people who should not have access) or you can enable access control on the new link and send email invitations to the people who should have access to the link.

The Password protection setting helps you secure your Share Link with a password. Password-protected shares will require those visiting your Share Link to enter the correct password in order to view and download the contents of the share. When your site Password protect all Share Links setting is enabled by a site administrator, you cannot remove the password from your Share Link.

There are two date-related settings on each Share Link that can control whether the link can be used by web visitors. These are the Publish date, which is the earliest date that the link will work, and the Expiration date, which indicates when the link will stop working.

The Expiration setting contains the date when the Share Link will expire. Expired Share Links display an error message to web visitors. By default, Share Links expire based on your site's global Share link expiration setting. Snapshot Share Links also automatically enforce an expiration of 60 days after the Share Link is created; if the site's Share link expiration setting is less than 60 days, the site setting is used instead. You can edit your share at any time to manually set the expiration to any date earlier than the site's maximum setting.

The Publish date setting contains the first date that your Share Link will be valid, allowing you to pre-stage a Share Link before you want your visitors to use it. Set this date if you need to create your Share Link before it should be available. By default, Share Links are available immediately after being created. When this date is in the future, anyone visiting the link will see an error that the share link is not valid.

The Maximum uses setting is the maximum number of visitors that can visit the Share Link before it is automatically disabled. The number of visitors is determined by browsing data, so a user who follows the link on multiple devices may be counted more than once. A user who visits the link multiple times from the same browser will usually only be counted as one visitor.

The Allowed actions setting for a share link controls what visitors to the share link can do. For live Share Links, there are 5 options available: visitors can only preview; visitors can preview or download; visitors can only upload; visitors can both upload and download; or visitors can upload, download, delete, and create folders. For snapshot Share links, you can choose between allowing visitors to only preview files or download files.

You cannot set the Allowed actions of a Share Link to do things that you cannot do in the File Manager. For instance, if you do not have Full permissions to a folder path, you cannot share that path as a full access Share Link.

Choose the option for "Previews only" to prevent visitors from downloading. When someone visits the link**,** they will only be allowed to preview files, but not download them. However, this cannot prevent recipients from saving screenshots or printing the material available in a preview including obtaining the previewed material as a PDF or downloading the files by making direct API calls to the actual storage.

The "Downloads" option permits Share Link visitors to download files. This is the default setting for a new Share Link. Anyone visiting the Share Link URL in a web browser will be presented with a page displaying the contents of the Share Link. The visitor will have the option of downloading select files individually by clicking on a filename, or they can download everything contained in the Share Link using the Download all button.

The "Uploads" option allows Share Link visitors to upload (but not download) items. A Share Link that allows only uploads will function very similarly to an Inbox. The visitor can upload items but cannot view any of the files that have been uploaded. In order to allow uploads, you must include at least one folder path in your share link, and you cannot include any file paths. When a visitor to a Share Link that allows only uploads tries to upload items with duplicated names, the duplicates will be automatically renamed, even if your site's Overwrite behavior setting would allow overwrites from logged-in users.

A Share Link that allows uploads and downloads provides visitors with an experience very similar to the file manager. Visitors can click to navigate through the shared items, or upload their own items with buttons for Upload files and Upload folder. When this is selected, your site's Overwrite behavior setting will apply to uploads from Share Link visitors. To allow uploads and downloads, you must include at least one folder path in your share link.

The "Full access" option allows Share Link visitors to make changes to all of the files and folders contained in the Share Link. When a visitor accesses the share, they will see a file listing similar to what is displayed in the file manager area. Selecting checkboxes next to individual files or folders displays buttons for move, copy, and delete. In addition, the actions button (labeled with an ellipsis ...) allows the users to move, copy, rename, and delete. To allow full access, you must include at least one folder path in your share link.

Rather than using the Allowed actions of a Share Link to potentially enable both downloads and uploads for a visitor, you could instead opt to associate an Inbox with the Share Link. This allows you to provide restricted (only previews or downloading) access to the items you are sharing while also providing a location for uploads.

The Watermark previews setting allows you to add a watermark to any preview generated in this Share Link. The automatic watermarks are only displayed when previewing the file on the Share Link page. If the file is downloaded, then it will not contain the automatic watermark.

The Separate submissions into subfolders setting is used to automatically organize uploads from your web visitors into distinct subfolders to aid in keeping track of which files were uploaded each time a visitor accessed the Share Link. This setting is only available when the Allowed Actions setting is set to permit only uploads.

Disabling the Separate submissions into subfolders setting may result in security risks, as all of the files will be commingled into one folder, and uploads with duplicate names will be automatically renamed.

The Subfolder name template setting lets you define a naming scheme for automatically created subfolders. The setting includes placeholders for any registration fields collected (including fields from a custom form, if one was chosen) and the user's IP address. The Subfolder name template setting is only used when the Share Link only allows uploads and the Share Link requires registration and the Separate submissions into subfolders setting is enabled.

When the Subfolder name template setting is enabled and registration is required, the automatically created subfolders will be named according to the registration details provided by the uploader. Otherwise, subfolders will be given a generic, numbered "Submission" name (Submission 1, Submission 2, etc.).

When you have set your Share Link to allow uploads (or uploads and downloads, or full access), you may wish to provide a receipt of the uploaded files to the web visitor who uploads to the Share Link. You can do this by turning the Send receipt emails to uploaders setting on for a Share Link (if the site administrator has not disabled receipts).

Receipt emails provide confidence to your submitters because they will receive written confirmation of exactly what files were uploaded. The email will also include any information entered by the web visitor in the registration form.

You can use the Associated inbox setting to pick an existing Inbox that you want to make available to your Share Link visitors through the same URL. If an Inbox is selected, the Share Link page will allow web visitors to upload files to that Inbox. You must have admin rights to a folder or be a site administrator to select an Inbox for a Share Link.

One possible use case for this is to use a snapshot Share Link to provide a document that must be filled out by your contact. After the contact downloads and completes the document, they can click on the Send new files tab within that same page to upload the file to your Inbox.

For live Share Links, an alternative to this option (attaching an Inbox to your Share Link for visitors to upload files) is to use the Allowed actions setting to allow users to upload directly into your Share Link.

Site administrators have control over several site-wide settings, which will affect every Share Link. To access these settings in the web interface, type "Sharing Settings" in the search bar at the top of every page and choose the matching result.

Site administrators can completely disable the creation of all new share links by turning off the Enable Share Links setting, which is enabled by default. Disabling this setting will prevent all users, even site administrators or users who have been granted sharing permissions, from creating new Share Links.

Site administrators can disable the Allow Share Links to use custom URLs setting to prevent users from overriding the auto-generated link for share links. If the setting is enabled instead, users will be allowed to set a Share Link name, which will be used to generate a custom URL for that Share Link. A custom URL may offer convenience, but also carries security risks because it has the potential to be guessed in the same way that common passwords do.

By default, password protection of Share Links is optional. Site administrators can require that all new Share Links be password protected by enabling the sitewide security setting for Password protect all Share Links. When enabled, users will not be able to create new Share Links without also supplying a password that visitors must enter to access the link page.

Site administrators can enable the setting Require registration for all Share Links. When this is enabled, every new Share Link that is created will have its Require registration setting enabled, and users will not be able to disable the Require registration setting on any Share Link.

Site administrators can enable the setting Require logout from Share Links and inboxes. When this is enabled, the Remember me checkbox is not displayed on registration forms, and visitors will be prompted for registration information every time they visit a Share Link.

Site administrators can restrict how Share Links can be shared by users, and who can receive an email invitation to a Share Link.

The Enforce access control for all Share Links setting will prevent users from making new Share Links available without an email invitation. When Enforce access control for all Share Links is enabled by a site administrator, the web interface will not display the Access control setting to users managing their Share Links.

You can take this security further with Recipient email restrictions settings. The first of these is the Block known scam and free email domains setting. If you turn this setting on, a list of known free email providers and scam email providers will be automatically applied, and any emails using those domains will not be allowed for emailing a Share Link. This block list of several thousand domains is maintained by Files.com, and for security reasons, it is not published.

For more fine-grained control, you can manually supply your own blacklist of domains to block in the Additional email domains to block setting. Both the Block known scam and free email domains and Additional email domains to block settings can be used at the same time to form a comprehensive email domain blacklist.

When using either or both of the Recipient email restrictions settings, it is highly recommended to also enable Enforce access control for all Share Links to prevent users from providing direct access to a Share Link URL.

Site administrators can set the Send receipt emails to uploaders setting to one of three values, which will impact what options are available to users who create Share Links.

When the option is set to Never send receipt emails by a site administrator, users cannot enable the option on individual Share Links. Emails will never be sent to web visitors who upload to a Share Link.

When a site administrator chooses Always send receipt emails, then Send receipt emails to uploaders is enabled on all Share Links. Each time a web visitor uploads files to the Share Link, an email listing the uploaded files is sent to that visitor. If the web visitor's email address wasn't captured, emails won't be sent.

When a site administrator chooses Can be set per share link, users can enable or disable the setting on each Share Link.

Site administrators can set the Link registration notifications setting to one of three values, which determines what options are available to users who create Share Links.

When the Link registration notifications setting is set to "Never send notifications" by a site administrator, users will not be able to add notifications for Share Link registrations, so emails will never be generated when a new visitor accesses a Share Link.

When a site administrator chooses "Always send notifications", users can add notifications for any user to receive an email when a Share Link is visited by a web visitor for the first time. Link Registration Notifications are automatically added for the user who created the Share Link. When a new web visitor accesses the Share Link, an email is generated for each user who has a notification set for that Share Link.

When a site administrator chooses "Can be set per share link", users can add notifications for any user to receive an email when a Share Link is visited by a web visitor for the first time. Notifications are not automatically created for the user who created the Share Link. When a new web visitor goes to the Share Link view page, an email is generated for each user who has a notification set for that Share Link.

Site administrators can set the Email notifications for uploads setting to one of three values, which determines what Share Link Notifications options are available on each Share Link. These notifications are only supported for Share Links that allow web visitors to upload.

When the site's Email notifications for uploads setting is set to "Never send notifications" by a site administrator, users cannot create Share Link Notifications for uploads, and email notifications are not generated a Share Link visitor uploads files.

When a site administrator chooses "Always send notifications" for the site's Email notifications for uploads setting, users can add notifications for any user to receive an email when a web visitor uploads to a Share Link. Notifications are automatically added for the user who created the Share Link. When a web visitor uploads to the Share Link view page, an email is generated for each user who has a notification set for that Share Link.

When the site's Email notifications for uploads setting is "Can be set per share link", users can add notifications for any user to receive an email when a web visitor uploads to a Share Link. Notifications are not automatically added for the user who created the Share Link. When a web visitor uploads to the Share Link view page, an email is generated for each user who has a notification set for that Share Link.

The Files.com web interface supports multiple languages. Currently, Files.com supports 6 languages: English, Deutsch (German), Español (Spanish), Français (French), 日本語 (Japanese), and Português (Portuguese). Share Link pages are presented in your site's default language.

Both standard users with Share Link permission and site administrators have the ability to view Share Links. Standard users will see only Share Links they created, while site administrators will see all Share Links within the site.

The Share Links listing displays information about each Share Link, including the URL Key, its internal note, the user who created the Share Link, the date it was created, and buttons to edit or revoke the share link. If access control has not been enabled on the Share Link, the URL Key will be followed by buttons to visit the URL or copy the URL to your clipboard; these buttons are not displayed if access control requiring email invitations is enabled. If a password is required for a Share Link, the Security column in the list of Share Links will say "Password Protected."

When a site administrator uses the web UI to delete a user who has active Share Links, they will be asked whether to delete or retain those share links. When the CLI or API is used to delete a user who has active Share Links, any existing share links will be retained. Share Links that were created by a user who has been deleted will not display a value in the Shared By column of the share links listing.

Clicking on a share link's url key in the list of all share links, or clicking the Edit button in that same list will allow you access to the settings for that particular Share Link.

If the Share Link you are managing has access control set to allow anyone with the link to access the Share Link, the full URL to visit the link will be displayed. When the Share Link access control is set to require email invitations, the Share Link will not be displayed.

The Share Link's details page include tabbed sections for related functionality. The Share via email tab is used for emailing invitations to the share link and tracking recipients you have sent invitations to. The Contents tab allows you to edit the contents of the Share Link. The Access logs tab lists all of the files downloaded by visitors to your Share Link. The Registrations tab displays information captured when Share Link visitors fill out a registration form. The Embedding tab shows a preview of your Share Link and code snippets for embedding that link within another site. The Settings tab allows you to change the behavior of the link, such as enabling access control, customizing the URL key, requiring registration, and more.

You may need to add or remove files from your Share Link after the distribution. Once the Share Link has been generated, you can still add or remove files from the Share Link. Since Share Links are dynamic references to the files and not snapshots of the files, once you upload the missing file to an already-shared folder, your share will automatically reflect the change.

You can do this by visiting the Contents section in your Share Link. You can pick the corresponding options to modify the contents or you can remove any existing contents in the Share Link. This will only work for live Share Links, not snapshot Share Links. A snapshot Share Link contains a read-only copy of files that were shared at the time the Share Link was created. You cannot add or remove items from the Snapshot Share Link after it has been generated.

Rather than revoking a Share Link, consider instead using its settings to expire it, configure a maximum usage that has already been met, or apply a password that will never be provided to anyone. This way, the Share Link access logs and information are preserved after the link is no longer usable.

A Share Link can be revoked at any time by a site administrator, or by the user who created it. When a Share Link is revoked, it will immediately cease functioning, be removed from the Sharing list, and anyone visiting the Share Link URL will receive a "Share not found" message.

To revoke a Share Link, locate it in the list of Share Links and click the Revoke button for the desired Share Link. To quickly delete all of the visible Share Links, click the Revoke all button.

Revoking a Share Link will permanently delete the Share Link, its settings, any registrations for the share link, and its Access logs. There is no way to reactivate a revoked Share Link.

Share Links that have passed their expiration date are no longer functional. If you wish to restore a Share Link that has expired, and it still appears in the list of your Share Links, edit the Share Link and adjust the Expiration setting.

After generating a Share Link, you may send the URL to your recipients via email generated through your site. You can send your share link to up to 50 different email addresses at once. Your site does not provide mass-mailing capability for share links.

The Recipients page for each individual Share Link shows a list of who has been sent an email invitation; if your Share Link requires registration, the list only shows the recipients who have not yet used the link in their invitation email to access the Share Link and register. A table containing the details of the recipient of the Share Link email will display, containing the Company Name, Note(s), Email, and the sent date.

When access control is enabled for a share link, emailed links are automatically protected against mass distribution. When a recipient clicks on an emailed share link, a session is created and saved in the web browser's local storage, which is tied to that specific web browser and the email address that received the link. If the link is then visited in a different browser (either on the same computer or another computer), the share link will display an error that the invitation has already been used. If the system detects that this has happened, it will automatically generate a new email with a new link and re-send it to the original recipient.

Your site includes a generous limit on the number of email invitations that can be sent for a share link each hour. In the unlikely event that you receive an error about exceeding those limits, you can try again later. If you believe you are receiving the error when you should not be, contact our support team for assistance.

Share Groups save you time when you need to invite the same groups of people to different Share Links. You can store up to 50 recipients as a Share Group, with an optional note for easy reference.

You can create new Share Groups at the time of sending email invitations. After you have entered the contact information to send emails, check the box labeled Save as a new Share Group, then enter a name for the group and an optional note. When you click Send email to finish sending your invitations, all of the recipients will be stored as a Share Group.

When you have at least one Share Group, the Share via email tab of a Share Link will show a field for Choose a Share Group. You can search for your share group by typing the name of the group, part of the note, or even an email address of a recipient in that group. Once you select your Share Group, all of the recipients will be added to the contact forms below.

When you select a Share Group and then make changes to the recipients before sending your Share Link invitations, you can check the checkbox "Update Share Group" to save all of the changes you have made.

On the public Share Link page, visitors will have the option to download all files via a single Download all button. This generates a .zip file that is downloaded for the visitor. You cannot generate these .zip files via the REST API or access them without the web interface. The only way to generate the .zip file is for a Share Link visitor to click the Download all button.