Site Usage by Folder Export

The Site Usage by Folder export provides a focused view of how storage is consumed across folders in your site. It helps you understand which areas of your site account for the largest share of storage usage by reporting folder paths, item counts, and storage size.

The export includes only folders that are located within Files.com native storage. Folders located on Remote Server Mounts are not included, since their storage is managed outside the site.

Use this report to understand how storage is distributed across teams, projects, and long-lived archives. It supports month-end chargeback or showback reporting, helps track storage growth over time, and highlights unexpected increases in usage. The export also makes it easier to identify large or aging folders that benefit from cleanup, archival, or reorganization.

Site Administrators often use this report when planning storage capacity, forecasting future usage, or reviewing storage trends before restructuring folder hierarchies or migrating data. It also supports internal reviews and audits that require clear visibility into where data is stored and how much space it consumes.

The export serves as a practical reference when configuring retention policies, including file expiration rules for specific folders and how long deleted files are retained on the site. By showing which folders consume the most storage, the report helps ensure retention settings align with actual usage patterns and storage management goals.

Running the Report

The report evaluates a selected starting folder and its child folders. Running the report from the root folder provides a site-wide view, while starting from a specific folder limits the scope to a department, project, archive, or partner area.

Reporting only folders larger than a specified size focuses the results on folders that materially impact storage usage. Smaller folders are excluded, which makes this option well suited for cost analysis, capacity planning, and high-level reporting. The minimum supported size threshold is 1 GB.

Reporting all nested folders includes every subfolder under the selected path, regardless of size. This produces a detailed view of storage distribution across the full folder hierarchy and is useful for audits, cleanup initiatives, and structural analysis. Because every subfolder is evaluated, this option takes longer to complete on sites with large or deeply nested folder structures.

Limiting the maximum folder depth controls how many levels of subfolders are included beneath the starting path. This is useful when folder structures are deeply nested but analysis only needs to focus on higher-level usage patterns.

The report includes only folders located within Files.com native storage and excludes folders on Remote Server Mounts, since their storage is managed outside the site.

The export runs asynchronously and generates a CSV file. For large or complex folder structures, processing can take some time. Results are delivered once the export completes and can be reviewed, shared, or used for further analysis.

Columns Included in the Export

The export includes the following columns.