Automatically Create New User Folders Here When Users Are Created

This setting creates a dedicated subfolder for each new user within a specified parent folder, with permissions pre-assigned, so new users have folder access from the moment their account is created. You can scope the rule by group membership, which lets you provision users in different groups under different parent folders for distinct workflows or organizational units.

A common use is giving each user a "Home" folder, or setting up workflow-specific root folders. You can name each folder after the user's full name or username and set permissions accordingly. The rule can apply to new users only, or to both existing and future qualifying users. You can also name sub-subfolders to be created inside each user's folder, such as "incoming" or "outgoing."

If the resulting path already exists, Files.com creates a separate folder with an unused numbered name. For example, if Home/Alex Smith already exists, the new folder is Home/Alex Smith_2. If that path is also taken, Files.com continues with _3, _4, and so on until it finds an unused name. This applies to both full-name and username naming, whether the rule applies to all qualifying users or only members of a selected group, and when applying the rule to existing users.

The configured subfolders are created inside the new folder, and any permissions granted by the rule apply to the new path. The rule does not reuse the existing folder or grant access to its contents merely because the names match, keeping automatic provisioning from assigning a user to another user's folder. Use the resulting folder path when assigning access or configuring systems that use these folders.

If Manage All Folder Permissions via Groups is enabled, users do not automatically receive access permissions to the folder. You will need to assign the appropriate permissions to the folder and user separately.