Site Usage by Folder Export
The Site Usage by Folder export shows how storage is consumed across folders in your site. It reports folder paths, item counts, and storage size, so you can see which areas account for the largest share of usage.
The export includes only folders located within Files.com native storage. Folders on Remote Server Mounts are not included, because their storage is managed outside the site.
Use this report to see how storage is distributed across teams, projects, and archives. It supports month-end chargeback or showback reporting, tracks storage growth over time, and surfaces large or aging folders that are candidates for cleanup or archival.
Site Administrators use this report when planning storage capacity, forecasting future usage, and reviewing storage trends before restructuring folder hierarchies or migrating data. It also supports internal reviews and audits that need visibility into where data is stored and how much space it consumes.
The export is a practical reference when configuring retention policies, including file expiration rules for specific folders and how long deleted files are retained on the site. Knowing which folders consume the most storage helps you set retention rules that match actual usage.
Running the Report
The report evaluates a selected starting folder and its child folders. Running the report from the root folder provides a site-wide view, while starting from a specific folder limits the scope to a department, project, archive, or partner area.
Reporting only folders larger than a specified size focuses results on folders that materially impact storage usage. Smaller folders are excluded, which suits cost analysis and capacity planning. The minimum supported size threshold is 1 GB.
Reporting all nested folders includes every subfolder under the selected path, regardless of size. This produces a detailed view of storage distribution across the full folder hierarchy, useful for audits and cleanup initiatives. Because every subfolder is evaluated, this option takes longer to complete on sites with large or deeply nested folder structures.
Limiting the maximum folder depth controls how many levels of subfolders are included beneath the starting path. This is useful when folder structures are deeply nested but analysis only needs to cover higher-level usage patterns.
The export runs asynchronously and generates a CSV file. For large or complex folder structures, processing can take some time. Results are delivered once the export completes.
Columns Included in the Export
The export includes the following columns.
| Column Name | Details |
|---|---|
| Path | The full path of the folder that meets the export requirements. |
| Size (GB) | The total size of the folder contents in gigabytes, calculated recursively to include all subfolders. Subfolders stored on remote servers are not included. Sizes are rounded to whole gigabytes, so folders smaller than 1 GB appear as 0 GB. For exact values, refer to Size (bytes). |
| Size (bytes) | The total size of the folder contents in bytes, calculated recursively to include all subfolders. Subfolders stored on remote servers are not included. |
| Item Count | The total number of items in the folder, including both files and subfolders, counted recursively. |
| Created By | The user who originally created the folder. Folders created prior to 2025 or uploaded by visitors through a Share Link show a blank value. |
| Created At | The date and time when the folder was first created. |
| Last Modified At | The date and time when the contents of the folder were last changed. |