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Share Link Ownership

Share Links have a user ID who "owns" the link. The owner has full control over their links, and receives the enabled share link notifications. The owner's permissions are used to determine which paths may be added to a Share Link, along with what allowed actions can be set for the link. Users who are not Site Administrators or Read-Only Administrators can only see Share Links they own.

Ownership of a Share Link lets standard users control the entire Share Link lifecycle without being granted wider administration rights. A line-of-business user who has mistakenly shared a file with a contact can resolve the issue without escalating to higher authority. They can review the access logs to determine what file access happened and disable the link themselves.

The owner of a new Share Link is automatically assigned, depending on how the link was created.

When a user creates a Share Link, that user becomes the owner. For automated Share Link creation through the CLI, APIs, or SDKs, the authenticated user owns the new Share Link, unless they are using a site-wide API key.

When a Share Link is generated through the API using a site-wide API key, the Share Link has no assigned owner.

Site Administrators have full access to every Share Link, regardless of who the assigned owner is. This includes Share Links with no assigned owner. Site Administrators can modify any existing Share Link directly to change the owner.

Owners of a Share Link who are not Site Administrators cannot reassign their own Share Links to a different owner.

Removing a user who owns Share Links triggers the Auto-revoke Share Links for deactivated users setting logic. When that setting is enabled, any Share Links owned by the user are automatically removed.

When the Auto-revoke Share Links for deactivated users setting is not enabled, Site Administrators have the option to re-assign all Share Links owned by the user they are deleting to a different user.

When a process uses a site-wide API key to generate a Share Link, the Share Link has no assigned owner.

Share Links without owners work normally for their recipients, and any Site Administrator can manage them.