Control growth, enforce policies, and stay compliant — automatically.

Every file has a lifecycle. Some are needed for a day, some for years, some must be kept indefinitely, and some must be destroyed on a schedule to comply with regulations. The problem is, most organizations don’t manage that lifecycle. Files accumulate. Storage grows unchecked. Old, forgotten data becomes both a cost burden and a security liability.

Files.com brings order to this chaos. By embedding retention and lifecycle management directly into the platform, it ensures files live exactly as long as they should — and no longer.

From upload rules and naming conventions to expirations, archival, and legal holds, Files.com enforces policies automatically, across every cloud and every connector. Compliance becomes provable. Storage becomes lean. Risk is dramatically reduced.

The Growing Cost of Uncontrolled Data

Organizations rarely delete files. Left unmanaged, that habit leads to:

• Ballooning storage costs: terabytes or petabytes of stale data consuming space and budgets.
• Compliance exposure: files retained longer than GDPR, HIPAA, ITAR, or SOX regulations allow.
• Operational fragility: bad filenames or extensions breaking downstream automation.
• Audit challenges: no way to demonstrate retention or deletion policies in action.
• Expanded attack surface: every unnecessary file becomes another liability.

Legacy MFT servers, file shares, and DIY scripts don’t solve this problem. They leave teams in reactive cleanup mode, running manual jobs and hoping nothing slips through.

Files.com changes the story by making lifecycle control automatic, consistent, and audit-ready.

Lifecycle Governance Built Into the Fabric

With Files.com, retention isn’t an afterthought. It’s a core governance layer, applied across all files, folders, and connected systems.

• Expiration policies ensure files are automatically deleted on schedule, configurable per folder or subfolder.
• Archival and tiering move aging files into low-cost storage like S3, Azure, or Wasabi while preserving visibility.
• Archive-only mode creates immutable environments for regulated storage, where files cannot be deleted or modified.
• Naming and extension rules enforce standards to keep automation reliable and prevent incompatible uploads.
• Checksum verification validates file integrity with SHA-256, SHA-1, MD5, or CRC.
• Legal hold support freezes content in place for discovery or compliance.
• Governance inheritance ensures every action — from expiration to archival — is logged, auditable, and integrated with SSO, MFA, SCIM, and RBAC.

The result is a system that enforces retention automatically, across every file and every workflow, with zero custom scripts.

Policies That Enforce Themselves

Files.com lets you define rules that run in the background, without intervention.

• Set expirations by folder: keep tax records for seven years, invoices for two, marketing drafts for 30 days.
• Apply naming conventions: ensure POS exports follow a strict regex, or prevent uploads with insecure extensions.
• Archive seamlessly: automatically push files to S3, Azure, or Google Cloud for long-term storage.
• Freeze when necessary: apply legal holds, snapshot data for eDiscovery, or move content into archive-only mode.
• Report with clarity: every deletion, archive, or policy action is captured for audit.

Your policies don’t just exist on paper — they’re enforced in practice, with proof.

Immutable Storage, Without the Workarounds

Many industries require WORM (write once, read many) compliance. Files.com delivers this natively with Archive-Only Mode. A child site can be locked down so files can never be deleted or modified, no matter the interface or protocol. This provides immutable preservation without bolt-on tools or external complexity.

For organizations in finance, healthcare, or government, this is the difference between manually proving compliance and having compliance built in.

Integrity You Can Trust

Storing a file isn’t enough; you need to prove it hasn’t been altered. Files.com offers optional checksum validation at scale. Choose SHA-256, SHA-1, MD5, or CRC and validate files during transit or before archival. This ensures downstream systems receive data exactly as intended and provides cryptographic assurance for regulators or auditors.

Legal Holds Made Simple

When litigation or investigation arises, Files.com makes it easy to freeze data in place. With a few clicks, permissions can be stripped, content synced into archive-only mode, or folders snapshotted into read-only storage. Discovery becomes efficient, and compliance teams get the immutability they need without complex workarounds.

Unified Governance Across Every Connector

Retention isn’t limited to local files. Files.com enforces lifecycle rules across its entire ecosystem of 50+ integrations, including S3, Azure, GCS, SharePoint, OneDrive, Dropbox, Box, Wasabi, and traditional protocols like SFTP and WebDAV.

This means your lifecycle policies extend everywhere — cloud, SaaS, and on-prem — without middleware or glue code. One policy, enforced consistently, across your entire file fabric.

Business Value That Resonates

Managing data growth isn’t just a technical exercise. It directly impacts security, compliance, and the bottom line. Files.com delivers clear value across the business:

• Reduce risk: eliminate stale files that expand the attack surface or violate retention laws.
• Stay compliant: enforce GDPR, HIPAA, ITAR, and SOX retention rules with audit-ready proof.
• Save money: auto-delete unnecessary files and tier cold data into cheaper storage.
• Improve reliability: naming and extension rules prevent automation failures before they happen.
• Stay audit-ready: provide auditors with logs, policies, and evidence from day one.

Instead of costly cleanup projects and stressful audits, you get a system that handles lifecycle automatically.

Differentiators That Set Files.com Apart

Other platforms may let you set an expiration date. Files.com goes much further:

• Archive-only mode: native immutable storage for compliance, no third-party tools required.
• Multi-layer lifecycle: expiration, retention, naming, archival, integrity checks, and legal holds — all in one system.
• Checksum assurance: cryptographic validation of file integrity at scale.
• Cross-system enforcement: lifecycle rules apply across every connector, from modern clouds to legacy protocols.
• Automation integration: policies can trigger syncs, notifications, or workflows without custom scripts.

It’s not just auto-delete. It’s a full lifecycle governance engine.

A Better Way Forward

Data sprawl doesn’t have to be accepted as the cost of doing business. Files.com provides the tools to control growth, enforce policies, and prove compliance without scripts or cleanup projects.

Files live only as long as they should. Storage stays lean. Security risk shrinks. Compliance becomes automatic.

It’s not just retention. It’s complete lifecycle management, built into the same platform that already governs your file exchange, user access, and partner collaboration.

Files.com: where files have a lifecycle, not a liability.