Files.com runs a secure, fully audited deal room for M&A diligence, fundraising, and board materials. It runs on the platform you already use, instead of a separate VDR subscription you pay for one deal at a time. A dedicated data room charges you per deal and meters you per file, per page, or per MB. Files.com flips that: one yearly price, a fresh room for every deal, no meter on what you upload.
Open a room for each deal, add the right people and only them, stamp a watermark on every preview, make them accept an NDA before they get in, and set the room to close when the deal closes. All under your own brand, with a record of every view and download that no one can edit.
Dedicated data rooms bill a fee per deal, then meter every file that goes in. Run deals back to back and that meter adds up fast. Files.com charges once for the platform, however many rooms you open.
Dedicated data rooms bill you per deal or per project. Files.com is one yearly price for the platform you already run. Open a fresh room for each deal at no extra charge, so your cost doesn’t climb with your deal count.
With a dedicated VDR, the banker thinks twice before dropping a deck into the room because the room charges by the file. Files.com has no upload meter. Put everything the deal needs in the room and never weigh the cost of one more file.
Each deal gets its own workspace: its own folders, its own counterparties, its own brand. Open it when the deal starts and take it down at close. There’s no purchase order to start the next one, so a new deal never waits on procurement.
If you’re an investment bank, a PE firm, or an in-house corporate-development team running deals back to back, paying a VDR per deal adds up fast. You get the control a room needs without paying again every time.
The way we recommend running a real deal room, and the simplest one: a fresh room per deal, each counterparty a full user in a controlled Group with exactly the access the deal allows.
Add each counterparty as a full user, put them in a Group, and give that group access to the deal folders. Named users in a controlled group give you a who-saw-what record you can prove. That’s stronger than a share link when the deal matters.
Nine permission levels per user or Group set exactly what each side can do, with SSO and two-factor login available. When the deal closes, access ends cleanly. Take the group down and the room goes dark, while the record stays intact for whoever asks later.
Because counterparties are users in the room, they upload their responses straight into it. There are no email attachments, and every file is controlled and logged. For a party you would rather not set up as a user, a branded Inbox takes their uploads instead.
When the room is small and only open briefly, a Secure Share Link does the job. It’s locked to one invited email and one browser, password-protected, with a cap on how many people can open it. For a high-stakes room, set the counterparties up as users instead.
“A security-first approach, granular permission model, and detailed audit logging. Easy to enforce least-privilege access across multiple sites.”
“Simplicity, reliability, and speed of use. The uptime alone has been worth it — we've barely had a downtime issue.”
Real companies. Real file flows. Real results.
Controlled access is half of it. The other half is an audit trail that proves what happened, a room that closes on schedule, an NDA at the door, and watermarked previews.
Every room you open, every time someone gets in, and every download is its own line in an audit log no one can edit, kept 7+ years. Export it on demand or feed it straight to your SIEM. It’s the record a closed deal or a finished audit will ask you to produce, ready before anyone asks.
Set an expiration so the room closes when the deal does, a go-live date so you can prepare it before it opens, a limit on which companies can get in, and a cap on visitors. The room is meant to be temporary. It lasts as long as the deal, then it’s gone, so nothing stays open after close for someone to find later.
A click-to-accept NDA captures the counterparty’s agreement, with the time and IP address, before they get in. So the signed NDA is part of the access record instead of a separate paper trail you have to match up later.
For sensitive documents, preview-only mode lets people read a file but not download it. A watermark stamps the recipient’s name across every preview, so a leaked screenshot points back to whoever leaked it. It deters and identifies. It isn’t hard copy-protection.
When you’re setting up a deal room, you’re probably weighing a dedicated VDR. Here’s what running it on the platform you already use gets you, and the three things a dedicated tool does that Files.com doesn’t.
Datasite, Intralinks, iDeals, Firmex, DealRoom, and Ansarada are premium, one-job tools priced per deal and metered per file, per page, or per MB. A deal room on Files.com is built from the secure sharing, permissions, and audit you already pay for. No per-deal bill, no upload meter.
Files.com runs the room: access, an NDA at the door, watermarked previews, the audit trail. It does not include the deal-specific extras a dedicated VDR adds: a structured buy-side/sell-side Q&A workflow, built-in redaction tools, and deal-analytics dashboards. Everything short of those, Files.com does on the platform you already run.
Small and mid-size investment banks run their deal rooms this way today. The room opens on the platform the team already uses, closes on schedule, and leaves a record you can hand to whoever asks for it.
The team already running partner exchange, compliance reporting, and scheduled transfers on Files.com already owns the permissions, sharing, and audit a deal room needs. A separate VDR shows up for one deal, charges deal-room rates, and leaves.
The per-deal subscription was never about the technology. It was about charging deal-room rates for secure sharing, then metering you per file so you think twice about what goes in the room. Files.com drops both. The room is built from the permissions, sharing, and audit you already pay for on the platform you run all year, and Files.com publishes its pricing, so the number is on the page before you ask for it.
On annual plans, a 90-day money-back guarantee covers the purchase: if Files.com doesn’t work out inside the first 90 days, you get a full refund of the year’s price.
The questions a counterparty’s security team or a deal’s diligence checklist asks, answered before they’re asked.
Files.com is a managed cloud platform with zero breaches across 15+ years of operation. AES-256 at rest, TLS in transit, and an A+ rating on Qualys SSL Labs. That’s the posture a high-stakes room is held to.
SOC 2 Type II, PCI DSS, and CSA STAR, with a HIPAA BAA and GDPR DPA available. Used in production by banks, healthcare, and other regulated industries running real transactions.
Files.com signs users in with SSO and SAML against Microsoft Entra ID, Okta, Active Directory, Google, OneLogin, and Auth0. SCIM provisioning keeps room access in lockstep with your directory, with nine permission levels, IP allowlisting, and password policies on top.
Opening a room for a board meeting or a closing call on a deadline is the kind of thing you want a real engineer on the other end of.
The people who answer the phone are engineers who know the platform, not a tier-one queue reading a script. When a room has to open for a board meeting on a deadline, you reach someone who can make it happen.
Get workspaces, counterparty users, NDAs, and the audit export stood up fast. Strategic enterprise deployments get our onboarding people embedded as forward deployed engineers.
Thorough docs cover Groups and per-folder permissions, share-link controls, clickwrap and watermarking, and audit-log export. It’s enough to design the room before the deal opens.
Deals are the headline case. The same permissioned room serves audits, lenders and security reviews at the customers who run it.
Each transaction gets its own permissioned folder with the counterparty and its advisors as users, and closing the deal is removing the folder with the access record kept.
External auditors and assessors review evidence in preview-only mode with a watermark, and the log shows every document each reviewer opened. The audit’s own audit trail writes itself.
Borrowing-base reports and bank statements go to several lenders through permissioned folders each month, with each lender seeing only its own and every delivery recorded.
Penetration-test results and compliance evidence reach an outside assessor through an encrypted, expiring folder rather than an email thread.
What deal teams ask most when running a secure deal room on Files.com.
A virtual data room is a controlled, fully audited space where a defined set of outside parties gets access to a defined set of documents, and Files.com runs one as a configuration of capabilities the platform already ships. For M&A diligence, fundraising, board materials, or legal review, the room is a workspace per deal: counterparties added as users in a Group with granular permissions, watermarked previews, NDA-gated entry, an expiration date, and a complete audit log of every view and download.
Files.com replaces the per-deal VDR subscription with one yearly price for the platform you already run: a fresh room for every deal at no extra charge, and no upload meter. Dedicated data rooms charge per deal and meter per file, per page, or per MB. You get the same controls: controlled access, an NDA at the door, watermarked previews, and an exportable access record, without paying again every deal. Files.com publishes its pricing publicly on the pricing page.
For a real, high-stakes room on Files.com, add each counterparty as a full user, place them in a Group, and grant that group access to the deal folders inside a workspace per deal. Named users in a governed group are a who-saw-what record you can prove, and access turns off cleanly when the group comes down at close. Secure Share Links work for a lighter, shorter-lived room, locked to one invited email and one browser. But when the deal matters, onboard the counterparties as users.
Files.com white-labels each deal room: your logo, your brand colors, a custom domain, and branded outbound email, so a bank or PE shop runs each room under its own brand. The room reads as yours, which matters when the audience is an acquirer, an investor, or a board.
Every room creation, every counterparty access, and every download is captured as a discrete event in Files.com’s immutable audit log, retained 7+ years and exportable on demand or streamed to your SIEM. That is the difference between “we think the room was secure” and a defensible, exportable record of exactly who saw what and when.
Counterparties upload documents straight back into the Files.com room. Because they are full users in the workspace, responses land directly in the deal folders. There are no email attachments, and every submission is governed and logged. For parties you would rather not onboard as users, a branded Inbox receives uploads, or you can pair an Inbox with a share link so a visitor downloads and uploads from the same page.
Watermarking and preview-only mode on Files.com are deterrence and forensic identification, not DRM-grade enforcement. Preview-only blocks download, and a watermark overlays the recipient’s identifier on every preview, which raises the friction of re-distribution and identifies who leaked a screenshot after the fact. They do not stop a determined screenshot, and no preview tool does. But combined with NDA-gated entry and a complete audit trail, they make a leak both harder and traceable.
Files.com does not include a structured buy-side/sell-side Q&A workflow, redaction tooling, or a deal-analytics dashboard. Dedicated VDRs do. Files.com gives you the raw, exportable access record: who accessed, who downloaded, and when. For controlled access, NDA-gated entry, watermarked previews, and a complete audit trail, the platform you already govern runs the room.
Files.com is SOC 2 Type II, PCI DSS, and CSA STAR, with a HIPAA BAA and GDPR DPA available. Encryption is AES-256 at rest and TLS in transit, on a managed service run for 15+ years with zero breaches. Every action in the room lands in an immutable audit log, and you choose which of eight storage and compute zones the room sits in. The governance a high-stakes room needs is the platform’s default, not a deal-room add-on.
Yes. Give each auditor a Files.com account scoped to the evidence folder with preview-only permission and watermarking on. They read in the browser, nothing downloads, and the audit log lists every document each reviewer opened with the time, which exports as the record of the review.
Give each lender its own permissioned folder on your Files.com site and drop the monthly package there, or automate the drop from the system that produces it. Each lender sees only its folder, downloads are logged, and a delivery expectation confirms every package went out on schedule.
A workspace per deal, the right counterparties as users, watermarked previews, NDA-gated entry, and an immutable record of every view and download. All under your own brand, with no per-deal bill and no per-file meter. Talk to us about standing up your first room.
No pushy sales process