Secure File Delivery for Regulated Data: How Files.com Makes It Easy

Regulated industries, from healthcare and finance to legal and government, face strict mandates around how sensitive files are handled. Missteps in file delivery can lead to security breaches, noncompliance fines, and reputational damage. Yet traditional methods like email, FTP servers, or manual transfer introduce risk and friction.

Files.com was built to eliminate these problems with a platform that supports automated, secure, and compliant file transfers internally and externally at any scale.

Built for Compliance: Security-First Infrastructure

Files.com provides the foundation organizations need to meet strict regulatory obligations across industries like healthcare (HIPAA), finance (SOX, SEC), and global data privacy (GDPR). Every transfer is secured using encrypted protocols like SFTP, FTPS, and HTTPS, ensuring data is protected in transit. The platform also supports Electronic Data Interchange (EDI), enabling automated, standards-based exchanges of structured data between systems, like supply chains, logistics, and financial workflows that require both security and precision.

• Encrypted protocols & EDI support ensure secure, standards-compliant transfers of both unstructured and structured (EDI) data
• Role-based access and logging provide zero-trust controls and complete audit trails for all file activity
• Retention and residency settings help organizations align with internal governance and external compliance mandates

Empowering External Collaboration Without Compromising Security

Files.com makes it easy for external users, whether they're clients, vendors, legal teams, or auditors, to access and act on shared files securely.

• Share files with secure, expiring links (no account creation required)
• Assign permissions like view-only, edit, or upload
• Password-protect links or restrict by IP for sensitive content

Bonus Feature: Files.com lets external users edit Microsoft Word, Excel, and PowerPoint files directly in the browser using Share Links. Now, there’s no need to download or re-upload documents as changes are saved instantly and securely to Files.com, maintaining version control and compliance in real time.

How to: Share Regulated Data Securely Using Files.com

To maintain security and compliance while sharing regulated files, follow these recommended steps to build a resilient and auditable file delivery workflow:

1. Set Up a Dedicated Site Folder with Role-Based Access
2. Use Automated Workflows for Sending and Receiving
3. Deliver Files Externally with Secure Share Links
4. Enable Audit Logging for All User and File Activity
5. Use IP Restrictions or Geographic Filters for High-Sensitivity Folders
6. Require Multi-Factor Authentication (MFA) for All Users
7. Version Control Critical Documents to Maintain Compliance History

By following these best practices, organizations can confidently share regulated data while staying aligned with compliance mandates and internal security policies. With Files.com, secure file delivery becomes not just possible, but scalable, auditable, and built for the real world.

Exposing the Risks in B2B File Exchange

External file-sharing with partners, vendors, or agencies may seem routine—but hidden risks such as malware infiltration, data leaks, compliance violations, and fragmented governance can quickly turn collaboration into a liability. Files.com addresses these challenges by automatically scanning uploads for malware, enforcing granular permissions and secure expiring share links, logging every interaction for compliance auditing, enabling region-specific storage and data residency controls, and consolidating file exchange under a centralized, policy-driven platform integrated with identity systems and retention rules.

Read More: The Hidden Risks in Partner File Exchange (and How Files.com Fixes Them)

Streamlined, Secure Workflows for Every Scenario

Files.com enables automated and scheduled file transfers between systems, partners, and cloud platforms, ensuring timely, accurate, and repeatable file movement. This is especially crucial for regulated environments where data sharing must meet strict security and compliance standards.

Common use cases include:

• A clinic sending diagnostic images or patient records to a partner lab
• A financial services team delivering quarterly compliance documents to regulators
• A law firm exchanging sensitive client data with outside counsel

These transfers can be fully automated (with fine-tuned triggers, routing logic, and fallback conditions) eliminating manual handoffs and reducing risk. This level of orchestration is critical for high-volume, multi-party workflows where uptime, accuracy, and auditability are essential.

Ready to Try it Yourself?

Log in to your Files.com site and try setting up a secure, automated file delivery workflow today. Your compliance team (and auditors) will thank you.

For more resources on how Files.com can help solve secure File Sharing, check out the following blog posts:

• 5 Ways Files.com Elevates Internal and External Collaboration
• Unlock Seamless Business Operations with B2B File Transfer Solutions
• How Files.com Protects Against Phishing and Elevates File Security Beyond Legacy Servers