The Files.com Outlook Add-In replaces email attachments with secure, revocable Share Links, without leaving Outlook. Upload local files, or convert the attachments already on a message. The file never travels through email, and you can take it back after you hit Send.
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Email is where governed file exchange quietly leaks. Contracts, reports, and client files go out as attachments: uncontrolled, unrecallable, capped by the mail server, and invisible to the audit trail. The add-in fixes that at the point of send, in the tool people already live in.
An attachment is gone the moment the email leaves. A Share Link stays under your control. Sent the wrong version, or sent it to the wrong person? Revoke the link and the file is unreachable. No attachment has ever been able to do that.
Mail servers cap attachments around 25 MB. The add-in uploads the file to Files.com and sends a link instead, so a 5 GB video or a full project archive goes out in the same email as a contract. The recipient downloads it in their browser, no account needed.
Every link the add-in creates follows your site's Share Link policies: password protection, expiration, recipient restrictions. The sender doesn't configure anything, and can't skip anything. Governance rides along on every email.
Attachments vanish into sent-mail folders. Share Links are recorded in the Files.com audit log: who sent what, who downloaded it, and when. When someone asks “did the client ever get that file,” the answer is a lookup, not a guess.
Pick local files from the compose window. The add-in uploads them to Files.com, creates a Share Link, and inserts it into your message body. Nothing about how you write the email changes.
Already dropped files onto the message? One click converts the attachments into a Share Link: same email, same recipients, none of the attachment risk.
The add-in ships inside the Files.com Desktop App for Windows. There's no separate download and no per-seat add-in deployment. Install the Desktop App, sign in, and the buttons appear in the Outlook compose toolbar.
Contracts to clients. Board reports to stakeholders. Deliverables too large for the mail server. Sensitive documents to outside counsel. These are exactly the files that have no business riding along as attachments, and exactly the ones that always do, because sharing any other way means leaving the email.
The add-in creates snapshot Share Links, so the file you send is the file they get: a fixed copy, held by Files.com, downloadable until the link expires or you revoke it. Set an expiration or a download limit and the sent copy cleans itself up when its job is done. No stale file sits in someone's inbox forever. Every link can carry your branding and your domain, so what the client clicks looks like you, not a third-party tool.
“Files.com's strengths are simplicity, ease of use, and the cloud connectors. We don't have to invent custom infrastructure for every partner.”
“Files.com is versatile — it can manage many different situations from a single platform. We've consolidated multiple tools onto it.”
“Files.com is robust and scales to a large enterprise. We get multiple files per minute, per second — and we're a 24/7 organization, so everything has to always be up.”
Here's how the add-in works inside Outlook, what your recipients see, and what it takes to install.
The Files.com Outlook Add-In adds two buttons to the Outlook compose toolbar: Attach with Files.com and Convert to Share Link. Both upload the files to Files.com, create a Share Link, and insert the link into your email body. Instead of the file traveling through email, the recipient clicks the link and downloads it from Files.com in their browser.
The Files.com add-in works with Classic Outlook for Windows. It is not currently supported on the new Outlook for Windows, Outlook on the web, or Outlook for Mac. It ships as part of the Files.com Desktop App for Windows and installs automatically with it.
No. Recipients click the Share Link and download the file in their browser, and no Files.com account is ever required. Your site's Share Link protections (passwords, expiration dates, recipient restrictions) apply to links created from Outlook.
Yes. A Files.com Share Link stays under your control after sending: revoke it at any time and the file becomes unreachable, even though the email itself has already been delivered. That control is the core difference from a standard attachment, which cannot be recalled once it leaves your outbox.
Files sent through the Files.com Outlook Add-In can be as large as 5 TB each, the platform's per-file maximum. The file transfers through Files.com rather than through email, so your mail server's attachment cap, typically around 25 MB, never applies.
The add-in installs automatically with the Files.com Desktop App for Windows. There is no separate download and no manual add-in registration. Install the Desktop App, sign in to your site, and the buttons appear in the Outlook compose toolbar. If the buttons don't appear, restart Outlook, since Outlook loads add-ins at startup.
Yes. Every send creates a Share Link on your Files.com site, and every recipient view and download lands in the audit log. An attachment tells you nothing after it leaves. A link from the add-in leaves a complete access record.
Yes. Every link the Files.com add-in creates is a Snapshot Share Link and always carries an expiration date, so a file sent from Outlook stops being available on the schedule you set instead of living in an inbox forever. You can also cap the number of downloads, and Files.com deletes the stored copy when the link expires.
Files sent from Outlook are stored on your Files.com site as read-only snapshot copies, under your permissions, retention rules, and audit log, not on a consumer sharing service. The email carries a governed link. The file itself never rides as an attachment.
Start your 7-day free trial, install the Desktop App for Windows, and the Files.com buttons appear in your Outlook compose toolbar.
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