April 2026

April 2026 was one of the busiest months in Files.com's history, with major new capabilities across site organization, automation, AI MCP integration, delegated administration, and the Desktop App . Many of our biggest innovations are direct responses to long-standing customer requests.

Workspaces

Workspaces offer a new way to organize your Files.com site without the overhead of Child Sites. A Workspace groups related resources (like files, users, automations, remote servers, and syncs) into a named area within a single site. Site Administrators can delegate management of a Workspace to a Workspace Administrator, who can then configure and operate that Workspace independently without touching the broader site.

Workspaces are designed for teams that need internal grouping and delegation but don't require full multi-site isolation. They're available to all sites now.

Learn more about Workspaces.

Expectations

The Expectations feature lets you define what correct file delivery looks like, and then your site records whether those criteria are met. This lets you catch what it catches that most monitoring tools miss: the absence of a transfer.

When you create an Expectation, you define a folder scope, a schedule or trigger, and the criteria a delivery must meet. Files.com evaluates each scheduled delivery and records the outcome. When a delivery fails, an Incident opens for your team to investigate and resolve.

Learn more about Expectations.

Group Administrator Controls

We've expanded what Group Admins are allowed to do, offering yet another level of delegated user administrator. Site Administrator have new site-wide configuration options to enable more user management for Group Admins, including updating users, deleting users, setting and resetting user passwords, changing user status and exempting users from lifecycle rules.

We've introduced a new Primary Group field on each user, which limits which Group Admins can manage the user.

The new site options are disabled by default, so the new abilities are not automatically applied to all existing Group Admins.

To make use of the new Group Admin abilities, Site Administrators will need to apply assign users to Primary Groups and update the site settings.

Learn more about Group Administrators.

MCP Server Updates

We've added two big upgrades to the Files.com MCP integration. The MCP server is now hosted by Files.com, so there's nothing to install or maintain on your side. It also now exposes the full set of log retrieval tools that were previously only available through the REST API and SDKs.

Hosted MCP Server Now Available

It's now easier to use the Files.com MCP Server from your own AI client. Rather than running the MCP server locally, you can instead connect to the hosted MCP server. There is nothing to install or maintain as Files.com hosts and operates the server for you and ensures it's always up-to-date with the latest available tools.

Any MCP-compatible client (Claude Desktop, Codex, OpenCode, and others) can connect to https://{subdomain}.files.com/api/ai/mcp/v1/ or the custom domain equivalent at https://{customdomain}/api/ai/mcp/v1/. Authentication is done by API Key, and your connected client is restricted to the actions allowed by the key and its corresponding user.

New MCP Tools for Retrieving Logs

The Files.com MCP server now exposes the full log listing and filtering capabilities that were previously only accessible through the REST API and SDKs. AI tools connected to the Files.com MCP can now query all of the log types provided by our REST API, including support for filtering by date range, user, and other criteria.

Updates to the Files.com Desktop App

The Desktop App has been updated with new features for both users and administrators. Fast Transfer mode allows user to pause and resume uploads across restarts. Administrators managing large deployments get two new controls: a configuration option to suppress in-app updates, and Configuration Profiles for setting drive letter mappings across users and groups.

Pause and Resume Uploads

Using the Files.com Desktop App in Fast Transfer mode lets you pause and resume file uploads at any time, including across application restarts. A Pause button appears in the toolbar and in the right-click context menu on active transfers. When you resume an interrupted transfer, in-progress parts finish gracefully and the transfer picks up where it left off.

Disable In-App Updates

Administrators deploying the Desktop App in managed environments can now set disable_updates: true in the configuration file to suppress the in-app update framework entirely. When set, the app skips loading its update mechanism and removes the menu item to Check for Updates. Updates can be distributed via your own tooling (Intune, JAMF, etc.).

Desktop Configuration Profiles

Site Administrators can create Desktop Configuration Profiles that define drive letter mappings for the Files.com Desktop App on Windows. Profiles can be assigned to individual users or to entire groups, and take effect automatically the next time the Desktop App launches for those users. This is designed for large-scale managed deployments where consistent drive mapping across a team is important.

Improved Tools for Partner Management

Three new options make partner management easier to set up and secure at scale. Partners can now be created in bulk from a CSV file, bulk-imported users can be assigned to a Partner in the same operation, and IP address restrictions can be set on the Partner itself rather than on each user individually..

Partners Bulk Creation via CSV Import

Site Administrators can now bulk-create Partners by uploading a CSV file, mirroring the existing Bulk User Import flow. The importer accepts a CSV with partner details and creates all entries in a single operation, highly practical for organizations onboarding large numbers of external partners at once.

Learn more about how to Bulk Create Partners.

Assign Users to a Partner at Import Time

The bulk user import CSV format now includes a partner assignment field. Site Administrators who import users in bulk can assign those users to a specific Partner directly in the import file, eliminating the manual follow-up step of partner assignment after import.

Learn more about Bulk User Import.

Allowed IP Addresses for Partner Users

Site Administrators can now set allowed IP addresses directly on a Partner. Those IP restrictions apply automatically to all users in that partner, and are removed when the partner itself is removed, eliminating the need to manage per-user IP lists for external partner organizations.

Learn more about IP Whitelisting.

Other Minor Updates

April also includes several smaller additions worth knowing about. These span metadata structure, folder permissions, lifecycle rules, syncs, file handling, audit logging, security, remote server compatibility, and notification controls.

Metadata Categories

Metadata Categories bring structure to Custom Metadata. Site Administrators can define reusable schemas, each with a label and an optional set of allowed values. Users with admin access to a folder assign the Metadata Categories to their folders.

Categories are defined once and reused across any folders that need them. This replaces the previous experience, where every custom metadata field was free-form with no enforcement.

Learn more about Metadata Categories.

User Lifecycle Rules That Target Only Non-SSO Users

User Lifecycle Rules can now target rules to any users not using SSO as an authentication method target, applying the rule to all locally managed authentication methods in a single step. This simplifies how you can exempt SSO users from lifecycle rules from the previous method of creating a separate rule for each individual method (password, API key, etc.).

Learn more about User Lifecycle Rules.

Folder Permissions Requiring Multiple Groups

Folder permissions can now require membership in all of multiple groups rather than any one group. A user must belong to every group listed to gain the permission. This AND-logic approach is designed for role-based access schemes where access should be granted only at the intersection of multiple roles.

Learn more about Group Level Permissions.

Sync Across Child Sites

Syncs can now use child site paths as either the source or destination, enabling direct synchronization between parent and child sites, between two child sites, or in either direction.

Learn more about syncing Data Across Child Sites.

Rename Uploaded Files Regex Support

The Rename Uploaded Files folder setting now supports regular expressions with capture groups in the filename pattern field. Regex patterns let you match specific portions of an uploaded filename and reference the captured segments in the output pattern, enabling renaming schemes that aren't possible with token-based patterns alone .

Learn more about Rename Uploaded Files.

Clickwrap Login Enforcement

Site Administrators can now require all internal web-app users to accept a Clickwrap agreement before accessing the site. Two enforcement modes are available: require acceptance once for all current users, or require it on every login.

Learn more about Clickwrap Login Enforcement.

Virtual-Hosted-Style URLs for S3 Compatible Remotes

When configuring an S3 Compatible remote server, Site and Workspace Administrators can choose between path-style and virtual-hosted-style URL addressing. This unlocks compatibility with S3-compatible storage services like Huawei Cloud OBS that require virtual-hosted-style URLs and don't support path-style addressing.

Learn more about S3 Compatible Remote Servers.