Paylocity delivers scheduled exports over SFTP: payroll, GL, benefits, and 401(k) files bound for the vendors that consume them. Files.com is the managed endpoint that lands, routes, encrypts, and audits every file, with nothing for your team to host.
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Paylocity’s file exchange starts in its Reporting tool: request SFTP export, point it at a host and directory, schedule the delivery. That covers getting the file out. It doesn’t cover where the file goes next: the 401(k) record-keeper’s PGP mandate, the three carriers with three formats, the GL file accounting expects renamed, and the proof that all of it happened.
Files.com covers everything after the export. The report lands and Automations take over: routing per vendor, encrypting per recipient, retrying on failure. Monitoring watches for the export that didn’t run, and the audit trail keeps the record.
Files.com carries every payroll and benefits feed a company runs the same way: in from employer clients, out to carriers and processors, and between the HR and finance systems that cannot talk to each other.
Report exports, carrier fan-out, and inbound staging all run on Files.com in production.
Paylocity’s Reporting tool schedules exports to a connected SFTP directory. Files.com is that directory. An Automation picks each report up the moment it lands, renames it, and routes it to the system that consumes it.
One Paylocity export becomes many deliveries: contribution files to the record-keeper, enrollment to the carriers, GL to accounting. Each vendor is scoped to its own folder and credential, and each file is encrypted under that vendor’s key.
Where a carrier or record-keeper mandates PGP, encryption and decryption run as folder settings with keys in the platform’s key manager, not a desktop tool and a shared passphrase.
Vendor eligibility files and import batches land in Files.com, validate, and wait in the pickup folder for Paylocity’s next collection. The log proves what was collected and when.
HR data feeding an ERP go-live can’t wait on a self-hosted-server project. Running the Paylocity feed through Files.com keeps the rollout unblocked, with no SFTP server of your own to stand up.
Delivery monitoring knows when each Paylocity export is due and alerts when one is late. A silent scheduling failure gets caught the same hour, not at the month-end close.
Paylocity brings the export schedule. The endpoint and everything behind it are yours to answer for.
Paylocity’s Reporting tool connects to an SFTP destination by host, directory, and credential. Some data types need SFTP export enabled by Paylocity support first. Files.com provides the endpoint as a service: stable host, static IP, your own domain.
Paylocity integrations authenticate with RSA/SSH keys as well as passwords. Files.com supports both, with per-integration service users so each feed carries its own credential.
The 401(k) record-keeper, the benefits carriers, and accounting each get a scoped folder. No vendor ever sees another’s files, and every pickup is attributed.
Per-folder expiration clears delivered payroll files on your schedule, so the exchange never quietly becomes an unmanaged archive of employee data.
Files.com now routes two isolated vendor feeds into the firm's existing Azure Files storage, while the firm manages credentials and permissions rather than internet-facing infrastructure.
“Files.com's strengths are simplicity, ease of use, and the cloud connectors. We don't have to invent custom infrastructure for every partner.”
“Files.com is versatile — it can manage many different situations from a single platform. We've consolidated multiple tools onto it.”
“Files.com is robust and scales to a large enterprise. We get multiple files per minute, per second — and we're a 24/7 organization, so everything has to always be up.”
What HR and payroll teams ask most when wiring Paylocity file exchange.
Yes. Paylocity delivers scheduled report exports to an SFTP destination configured through its Reporting tool, and exchanges carrier and vendor files the same way. Files.com is that destination, a managed SFTP endpoint run as a service, with automation and audit on top.
Paylocity exports the file once; Files.com Automations rename, split, and route it to each record-keeper and carrier folder, encrypting per recipient where a vendor mandates PGP. Adding a vendor is a folder and a routing rule.
Yes. Inbound vendor files land in Files.com, decrypt and validate on arrival, and stage in the folder Paylocity collects from. Every collection is logged, so you can prove what Paylocity picked up and when.
A Paylocity SFTP integration authenticates with a password or an RSA/SSH key, and Files.com supports both. Each Paylocity feed gets its own scoped service user, so rotating one credential never breaks another integration.
Files.com delivery monitoring knows the window each Paylocity export is due in and alerts when a window closes without its file. The missing contribution file is a same-hour alert, not a reconciliation surprise.
Scheduled exports are configured through Paylocity’s Reporting tool, pointed at a host, directory, and credential. Some data types export only after Paylocity support enables them. Request the enablement early, so the destination is ready when it lands.
The Paylocity delivery itself runs over SFTP. The record-keepers and carriers downstream commonly mandate PGP on the files they receive. Files.com runs that encryption as a folder setting, per recipient, with every key in the platform’s key manager.
Yes. Files.com retention and expiration policies run per folder, so delivered payroll files clear on the schedule you set and the drop folder never turns into a years-deep archive of employee data.
Yes. The Files.com audit log records every delivery, routing step, encryption, and vendor pickup with a timestamp, so the reconciliation question has a searchable answer instead of an email thread.
Receive, route, encrypt, and audit every file moving to and from Paylocity, on one platform, with no server of your own to run.
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Payroll, enrollment, and eligibility files between HR systems, carriers, and processors, encrypted and on schedule.
Encrypt and decrypt files automatically as they move, with managed keys.
Schedule copies, moves, syncs, and imports down to the off-peak hour.