Reynolds & Reynolds runs the store. Getting data out of it is your job: scheduled extracts, vendor shares, and the archives behind a store sale that run to hundreds of gigabytes. Files.com receives, routes, and records all of it, with no server in the dealership.
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A dealership’s operating history lives in its DMS: years of deals, service records, and customer data. Reynolds governs vendor access to the running system through its certified-interface program, and that’s the right tool for live integrations. The files themselves are a different job: the nightly extracts your own systems need, the data you share on your own terms, and the archives that change hands when a rooftop is bought or sold.
Files.com is the transfer layer for the moments Reynolds hands you a file. Bulk archives move at their real size, extracts route to every system that consumes them, vendors collect from scoped folders you control, and the audit trail holds the record a regulated data handoff deserves.
From a one-time divestiture to the extract that runs every night.
When a store is sold, Reynolds assembles years of deals, transactions, and customer records into a single archive that routinely runs to hundreds of gigabytes. Files.com moves it reliably and puts every hand-off on the record.
The acquiring group has to receive that archive, verify it, and stage it for its own systems. A scoped credential and folder per transaction keeps each deal’s data walled off, with expiration cleaning up when the integration is done.
Reporting, warehouse loads, and internal applications run on scheduled extracts out of the DMS. Files.com receives them, routes each to the system that consumes it, and stages warehouse-bound data where the load already reads.
Data bound for vendors outside the RCI program moves on the dealer’s terms: each vendor gets its own folder and credential, sees only its slice, and every pickup is logged. The group, not the vendor, holds the record of what left.
Deal jackets and customer records are exactly the nonpublic personal information the FTC Safeguards Rule covers. Encryption and decryption run as folder settings, with keys in the platform’s key manager.
A nightly extract that silently fails looks like a quiet night. Delivery monitoring knows when each feed is due and alerts when a window closes without its files, before the month-end close finds the gap.
What it takes to move DMS data at its real size, safely.
Archives of hundreds of gigabytes are normal in dealership data moves. Files.com handles single files up to 5 TB, resumes interrupted transfers, and doesn’t make your team babysit a multi-day copy.
Reynolds’ certified-interface program is the sanctioned path for vendor integrations into the DMS. Bulk exports, divestiture archives, and extracts for your own warehouse are the dealer’s to run, and that’s the Files.com side.
Acquisitions, divestitures, and rooftop-level extracts each get their own folder tree, permissions, and credentials, with one audit trail over all of it.
Where extracts land on servers inside the dealership network, the outbound-only Agent carries them out with no inbound firewall rule. Nothing in the store network gets exposed to receive or send.
Direct SFTP delivery and in-place extraction keep enormous DMS archives off PAG’s internal servers while giving reviewers and buyers one governed location.
“Files.com's strengths are simplicity, ease of use, and the cloud connectors. We don't have to invent custom infrastructure for every partner.”
“Files.com is versatile — it can manage many different situations from a single platform. We've consolidated multiple tools onto it.”
“Files.com is robust and scales to a large enterprise. We get multiple files per minute, per second — and we're a 24/7 organization, so everything has to always be up.”
What dealer-group IT teams ask most when moving Reynolds DMS data.
Data leaves a Reynolds DMS two ways: through the Reynolds Certified Interface (RCI) program for sanctioned vendor integrations, and as bulk exports for everything else. Bulk exports range from scheduled extracts for a group’s own systems to the large archives Reynolds assembles for a store sale. Files.com is the layer that receives and moves the file side.
A Reynolds divestiture export covering a rooftop’s operating history routinely arrives as a single archive of hundreds of gigabytes, assembled over weeks. Files.com moves files at that scale as a matter of course, with resumable transfers and a record of every hand-off.
Each transaction gets its own scoped Files.com folder and credentials. The selling side’s archive lands there, and the receiving side collects and verifies it. Expiration policies clean the exchange up when the integration closes, so deal data never lingers in an unmanaged folder.
Yes. Reynolds extracts land, validate, and stage where the warehouse load reads. A Snowflake external stage reads Files.com directly, and other warehouses load from the storage Files.com writes into: one monitored path from DMS to dashboard.
Each vendor gets its own Files.com credential and folder holding only its slice, with every pickup logged. The dealer keeps control of what leaves and holds the record, instead of handing a vendor broad access and hoping.
Yes. Deal jackets and customer records are nonpublic personal information under the FTC Safeguards Rule, and the layer moving them needs encryption, access control, and an audit trail. Files.com encrypts in transit and at rest, runs PGP as folder settings, and logs every access.
Yes. The outbound-only Files.com Agent runs inside the dealership network and connects outward, so internal servers send and receive files with no inbound firewall rule and no VPN.
Files.com delivery monitoring defines when each feed is due, which files must arrive, and what shape they take. It alerts when a window closes late or empty, so a silently failed extract becomes a same-hour alert instead of a reconciliation surprise at close.
Yes. Files.com Automations split, rename, and route each extract to the warehouse, the vendor folders, and the archive in one flow, encrypting per recipient where a destination requires it.
Files.com replaces the improvised moves: hard drives shipped between stores, a multi-day copy someone watches, vendor shares with no record, and scripts nobody monitors. One governed layer carries every dealership file handoff, big and small.
Archives at their real size, vendors on your terms. One governed layer, with the record to prove it.
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